Executive Assistant to Senior Leadership

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical and dental coverage

Generous paid time off

Comprehensive benefits package

Job summary

A leading financial services firm in Chicago seeks a proactive Executive Assistant to Senior Leadership. The role involves managing executive calendars, facilitating travel arrangements, and enhancing communication between teams. The ideal candidate has 3-5 years of experience in a similar capacity and is proficient in Microsoft Office. This full-time position offers a competitive salary and comprehensive benefits package.

Qualifications

• 3-5 years’ experience providing executive-level administrative support.
• Experience in private equity, finance, or consulting preferred.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage complex executive calendars and coordinate meetings effectively.
• Arrange domestic and international travel seamlessly.
• Act as a liaison between executives, clients, and teams.

Skills

Calendar management

Travel arrangements

Communication

Detail-oriented

Microsoft Office Suite

Education

Bachelor’s degree

Job description

Executive Assistant to Senior Leadership

Location: Chicago, IL

A leading and growing financial services firm located in the vibrant heart of downtown Chicago is seeking a polished, resourceful, and proactive Executive Assistant to Senior Leadership to join its fast-growing team. The role is in‑person and offers high‑level support to senior leadership in a dynamic, fast‑paced, and collaborative environment.

Base pay range: $75,000–$95,000 per year.

Key Responsibilities

• Expertly manage complex executive calendars, coordinating meetings, conference calls, and events with precision and professionalism.
• Arrange seamless domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Act as a trusted liaison between executives, clients, and internal teams to ensure effective communication and timely follow‑up.
• Prepare, review, and refine correspondence, reports, and presentations with meticulous attention to detail.
• Oversee meeting and event logistics—book conference rooms, manage catering orders, and ensure smooth setup and breakdown.
• Support daily office operations by tracking inventory, ordering supplies, and managing vendor relationships.
• Greet and assist visitors, creating a warm and professional first impression while handling special projects and occasional errands.

Qualifications

• Bachelor’s degree preferred; equivalent relevant experience will be considered.
• Minimum of 3‑5 years’ experience providing executive‑level administrative support in a professional environment.
• Previous experience in private equity, finance, consulting, or related fields strongly preferred.
• Exceptional written and verbal communication skills with the ability to draft professional correspondence.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and strong overall tech aptitude.
• Highly organized, detail‑oriented, and able to manage multiple priorities while maintaining confidentiality, discretion, and professionalism.

Seniority level: Not applicable.

Employment type: Full‑time.

Benefits include medical and dental coverage, generous paid time off, and a comprehensive benefits package.