Executive Assistant

Atrium Staffing; New York (NY); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing is seeking an experienced Executive Assistant for a prestigious financial services client in New York. This temp-to-perm role provides high-level administrative support to senior executives in a fast-paced, professional environment.

Responsibilities include complex calendar management, travel planning, meeting coordination, expense processing, and preparing presentations. The ideal candidate is polished, discreet, highly organized, with excellent written and verbal communication,

Qualifications

• 5+ years of Executive Assistant experience.
• Exceptional calendar management and travel coordination skills.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Highly polished and professional executive presence.

Responsibilities

• Manage complex and frequently changing executive calendars.
• Coordinate internal and external meetings across multiple stakeholders.
• Arrange domestic and international travel and prepare detailed itineraries.
• Process expense reports, invoices, and reimbursements.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate conference calls, video meetings, and executive-level events.
• Serve as a liaison between executives, clients, investors, and internal teams.
• Anticipate executive needs and proactively resolve scheduling and logistical conflicts.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Outlook

Communication skills

Education

Bachelor's degree (preferred)

Tools

Concur

Job description

Client Overview:

Our client, a prestigious financial services firm, is seeking an experienced and highly polished Executive Assistant to provide high-level support to senior executives. This is a temp-to-perm opportunity for a proactive, detail-oriented professional who thrives in a fast-paced, high-performance finance environment. Join a sophisticated, high-performing financial services firm where professionalism, discretion, and attention to detail are essential. This is an excellent temp-to-perm opportunity for an experienced Executive Assistant looking to establish a long-term career within the Finance industry.

Salary/Hourly Rate:

$40/hr - $45/hr

Position Overview:

The Executive Assistant will serve as a trusted administrative partner to senior leadership, managing complex schedules, travel, communications, and day-to-day executive priorities. The ideal candidate is polished, resourceful, highly organized, and accustomed to supporting demanding executives in a fast-paced corporate setting.

Responsibilities of the Executive Assistant:

• Manage complex and frequently changing executive calendars.
• Coordinate internal and external meetings across multiple stakeholders.
• Arrange domestic and international travel and prepare detailed itineraries.
• Process expense reports, invoices, and reimbursements.
• Prepare presentations, reports, correspondence, and meeting materials.
• Coordinate conference calls, video meetings, and executive-level events.
• Serve as a liaison between executives, clients, investors, and internal teams.
• Anticipate executive needs and proactively resolve scheduling and logistical conflicts.
• Maintain confidential and sensitive information with the highest level of discretion.
• Track deadlines, follow-ups, and action items.
• Assist with special projects and additional executive support as needed.

Required Experience/Skills for the Executive Assistant:

• 5+ years of Executive Assistant experience.
• Experience supporting senior executives in a fast-paced corporate environment.
• Exceptional calendar management and travel coordination skills.
• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Highly polished and professional executive presence.
• Exceptional attention to detail and organizational skills.
• Ability to anticipate needs and operate with minimal supervision.
• Strong judgment and discretion when handling confidential information.
• Ability to remain composed while managing competing priorities and tight deadlines.

Preferred Experience/Skills for the Executive Assistant:

• Previous experience within Financial Services, Private Equity, Investment Banking, Hedge Funds, Asset Management, or Investment Management.
• Experience supporting Managing Directors, Partners, or C-suite executives.
• Experience with Concur or similar travel and expense platforms.

Education Requirements:

• Bachelor's degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).