Part Time Executive Assistant

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 52,000 - 62,000; Part time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill Staffing Group, LLC seeks a part-time executive assistant to support the CEO in Boston during a growth phase. The role is 4 hours/day, Monday–Friday, totaling 10–20 hours weekly, with duties including calendar management, travel coordination, meeting notes, and gatekeeping the CEO’s time.

Ideal candidates have 5–10 years of EA experience supporting C-suite executives, ideally in a startup, biotech, healthcare, or high-growth setting, and possess outstanding organization and

Qualifications

• 5–10 years of Executive Assistant experience supporting C-suite executives, preferably a CEO.
• Experience in a startup, early-stage company, biotechnology, healthcare, life sciences, or other high-growth environments.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Manage the CEO's complex calendar across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and meeting logistics.
• Prepare meeting notes and follow-up communications.
• Prioritize incoming requests and act as a gatekeeper for the CEO's time.
• Track action items and ensure timely follow-up on key initiatives and commitments.
• Support scheduling for executive meetings, investor discussions, board-related activities, and customer-facing events.

Skills

Executive support

C-suite support

Calendar management

Travel coordination

Communication skills

Organizational skills

Microsoft Office

Google Workspace

Tools

Calendaring tools

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, an innovative healthcare startup, is seeking a part-time executive assistant to support their CEO during a period of company growth. This role is based in Boston, MA, offering $38-45/ hour, is starting ASAP. The part-time hours are 4 hours a day Monday-Friday equaling 10-20 hours a week depending on needs. This part-time executive assistant will serve as a trusted partner to the CEO, helping manage competing priorities, coordinate extensive travel, and ensure day-to-day operations run seamlessly. This role is ideal for someone who thrives in a fast-paced startup environment.

Key Responsibilities:

• Manage and maintain the CEO's complex calendar, scheduling meetings across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and meeting logistics.
• Prepare meeting notes and follow-up communications.
• Prioritize incoming requests and act as a gatekeeper for the CEO's time.
• Track action items and ensure timely follow-up on key initiatives and commitments.
• Support scheduling for executive meetings, investor discussions, board-related activities, and customer-facing events.

Qualifications:

• 5-10 years of Executive Assistant experience supporting C-suite executives, preferably a CEO.
• Experience working within a startup, early-stage company, biotechnology, healthcare, life sciences, or other high-growth environments.
• Exceptional organizational skills and attention to detail.
• Proven ability to manage multiple priorities in a fast-paced and ever-changing environment.
• Strong written and verbal communication skills.
• Ability to think ahead, anticipate needs, and solve problems independently.
• Demonstrated discretion and professionalism when handling confidential information.
• Advanced proficiency with Microsoft Office, Google Workspace, and scheduling/calendar management tools.
• Experience coordinating complex domestic and international travel arrangements.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)