Temporary PT Executive Assistant

Beacon Hill; Waltham (MA); Remote; USD 52,000 - 72,000; Part time

Benefits offered by this job

Remote work

Job summary

Beacon Hill is assisting an early-stage biotechnology client in finding a Temporary Part-Time Executive Assistant to support its leadership team. This role is currently fully remote with an anticipated future office presence in the Alewife/Waltham area, offering $45/hour for 24-30 hours per week.

The ideal candidate will have experience supporting C-level executives, excel in a fast-paced startup environment, and handle both high-level executive tasks and hands-on administration with discretion.

Qualifications

• Prior experience within biotechnology, life sciences, healthcare, or startup environment preferred.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Excellent organizational, project management, and communication skills.
• Ability to manage multiple priorities and adapt quickly in a fast-paced, evolving environment.
• Resourceful, proactive, and comfortable working independently with limited direction.
• Willingness to support a wide range of responsibilities, from executive-level projects to administrative and clerical tasks.
• Demonstrated flexibility, discretion, and professionalism when handling confidential information.

Responsibilities

• Provide executive support to C-suite leadership, including extensive calendar management, scheduling, and coordination across multiple stakeholders.
• Manage meeting logistics, prepare agendas, take meeting notes, and track follow-up action items.
• Coordinate travel arrangements, accommodations, and related logistics.
• Support new hire onboarding activities and collaborate with external vendors to ensure a seamless onboarding experience.
• Create, edit, and format presentations, reports, meeting materials, and other business documents.
• Maintain company records, filing systems, and confidential business information with a high degree of accuracy and discretion.
• Serve as a liaison between executives, employees, vendors, and external partners while supporting special projects and operational initiatives.

Skills

Executive support

Calendar management

MS Office

PowerPoint

Outlook

Word

Excel

Project management

Communication

Organizational skills

Job description

Our client, an early-stage biotechnology company focused on developing innovative cardiovascular technologies, is seeking a Temporary Part-Time Executive Assistant to support its growing leadership team. This opportunity is currently fully remote, with the expectation of future office space in the Alewife/Waltham area, and offers $45/hour for 24-30 hours per week (approximately 5-6 hours per day). The ideal candidate will have experience supporting C-level executives, thrive in a startup environment, and be comfortable handling everything from high-level executive support to hands-on administrative and operational responsibilities.

Key Responsibilities

• Provide executive support to C-suite leadership, including extensive calendar management, scheduling, and coordination across multiple stakeholders.
• Manage meeting logistics, prepare agendas, take meeting notes, and track follow-up action items.
• Coordinate travel arrangements, accommodations, and related logistics.
• Support new hire onboarding activities and collaborate with external vendors to ensure a seamless onboarding experience.
• Create, edit, and format presentations, reports, meeting materials, and other business documents.
• Maintain company records, filing systems, and confidential business information with a high degree of accuracy and discretion.
• Serve as a liaison between executives, employees, vendors, and external partners while supporting special projects and operational initiatives.

Candidate Qualifications

• Prior experience within a biotechnology, life sciences, healthcare, or startup environment preferred.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Excellent organizational, project management, and communication skills.
• Ability to manage multiple priorities and adapt quickly in a fast-paced, evolving environment.
• Resourceful, proactive, and comfortable working independently with limited direction.
• Willingness to support a wide range of responsibilities, from executive-level projects to administrative and clerical tasks.
• Demonstrated flexibility, discretion, and professionalism when handling confidential information.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)