Executive Assistant

Private Company; New York (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare coverage (medical, dental,/

Vision plans

401(k) retirement savings

Life & disability insurance

Employee assistance program

Legal support

Pet insurance

Employee discounts

Job summary

PrideGlobal is seeking an Executive Assistant to support 3–4 senior leaders in our Product and Engineering groups in the United States. The role goes beyond traditional admin duties, offering involvement in cross-functional initiatives, leadership meetings, and team events.

The ideal candidate is a self-starter with strong judgment and discretion, capable of navigating shifting priorities and building relationships across the organization while driving improvements through technology and

Qualifications

• 2–3 years of experience in an Executive Assistant, Administrative Assistant, or Project Coordinator capacity, ideally within a fast-paced technology or high-growth organization.
• Previous experience directly supporting Directors, Senior Managers, or other senior-level leaders.
• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and multiple deadlines.
• A proactive, resourceful self-starter who takes ownership, exercises sound judgment, and can confidently navigate ambiguity.
• Ability to adapt quickly to changing priorities while anticipating the needs of executives and their teams.
• Strong emotional intelligence and excellent written and verbal communication skills.
• Demonstrated ability to build trusted relationships and collaborate effectively with colleagues and stakeholders across an organization.
• A team-oriented mindset, with a willingness to share best practices, support colleagues, and contribute to a collaborative administrative team.

Responsibilities

• Provide comprehensive administrative and operational support to 3–4 senior leaders and their respective Product and Engineering teams.
• Own and manage executive calendars, coordinate scheduling priorities, and oversee meeting logistics in a dynamic, fast-paced environment.
• Build strong working relationships with internal and external stakeholders while communicating with professionalism, discretion, and composure.
• Organize internal meetings, prepare and track agendas, circulate action items, and follow up to ensure key priorities and deliverables remain on track.
• Coordinate cross-functional projects, draft team-wide communications, and manage logistics for All Hands meetings and other internal events.
• Manage complex domestic and/or international travel arrangements, itineraries, and related logistics.
• Own end-to-end planning and execution of team onsites and events, including vendor coordination, budget management, and logistical planning.
• Support budget oversight, expense tracking, and financial administration across assigned teams.
• Identify opportunities to improve administrative workflows, leverage new technologies, and explore AI-enabled solutions to increase efficiency and effectiveness.

Skills

Executive support

Calendar management

Communication

Job description

We are partnering with an innovative, high-growth financial technology organization seeking a highly organized, proactive, and resourceful Executive Assistant to support senior leaders across its Product and Engineering organizations.

This individual will serve as a trusted partner to approximately 3–4 leaders and their teams, helping maximize productivity, streamline day-to-day operations, and ensure priorities remain on track. The role extends beyond traditional administrative support and offers the opportunity to contribute to cross-functional projects, leadership meetings, team events, and operational initiatives.

The ideal candidate is a motivated self-starter who thrives in a fast-paced environment, exercises sound judgment and discretion, and can anticipate leadership needs while effectively navigating shifting priorities. This is an excellent opportunity for someone who enjoys building strong relationships, taking ownership, and finding smarter, more efficient ways to work through technology and process improvements.

Responsibilities

• Provide comprehensive administrative and operational support to 3–4 senior leaders and their respective Product and Engineering teams.
• Own and manage executive calendars, coordinate scheduling priorities, and oversee meeting logistics in a dynamic, fast-paced environment.
• Build strong working relationships with internal and external stakeholders while communicating with professionalism, discretion, and composure.
• Organize internal meetings, prepare and track agendas, circulate action items, and follow up to ensure key priorities and deliverables remain on track.
• Coordinate cross-functional projects, draft team-wide communications, and manage logistics for All Hands meetings and other internal events.
• Manage complex domestic and/or international travel arrangements, itineraries, and related logistics.
• Own end-to-end planning and execution of team onsites and events, including vendor coordination, budget management, and logistical planning.
• Support budget oversight, expense tracking, and financial administration across assigned teams.
• Identify opportunities to improve administrative workflows, leverage new technologies, and explore AI-enabled solutions to increase efficiency and effectiveness.

Qualifications

• 2–3 years of experience in an Executive Assistant, Administrative Assistant, or Project Coordinator capacity, ideally within a fast-paced technology or high-growth organization.
• Previous experience directly supporting Directors, Senior Managers, or other senior-level leaders.
• Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and multiple deadlines.
• A proactive, resourceful self-starter who takes ownership, exercises sound judgment, and can confidently navigate ambiguity.
• Ability to adapt quickly to changing priorities while anticipating the needs of executives and their teams.
• Strong emotional intelligence and excellent written and verbal communication skills.
• Demonstrated ability to build trusted relationships and collaborate effectively with colleagues and stakeholders across an organization.
• A team-oriented mindset, with a willingness to share best practices, support colleagues, and contribute to a collaborative administrative team.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.