Executive Assistant

Motion Recruitment; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Benefits

Paid holidays

Job summary

Motion Recruitment in San Diego, CA, is seeking an Executive Assistant for an 18-month W2 contract onsite 3x per week. You will support 3–4 Directors with calendar management, travel planning, expense reporting, and handling confidential information.

The role requires 7+ years as an Executive Assistant, experience supporting multiple leaders, and familiarity with Coupa, Concur, and AI tools integrated into daily work.

Qualifications

• 7+ years as an Executive Assistant
• Experience supporting multiple leaders
• Experience with Coupa & Concur
• Experience and comfort using AI tools within day-to-day work

Responsibilities

• Organize and manage the executive’s calendar, ensuring all meetings and appointments are scheduled efficiently and without conflict
• Plan and execute internal/external meetings, team offsites, and agency meetings
• Act as a trusted liaison and maintain confidential information
• Manage expense reporting and coordinate travel arrangements

Skills

Calendar management

Event planning

Travel arrangements

Expense reporting

Confidential information handling

Liaison

Directors support

Tools

Coupa

Concur

AI tools

Job description

Our client, a leader in providing financial technology platforms, is hiring an Executive Assistant to join their team in San Diego, California! This will be onsite 3x a week.

*This is an 18-month W2 contract with benefits and paid holidays offered!*>

As an Executive Assistant, you will be responsible for supporting 3-4 Directors with calendar management, event planning, travel arrangements, expense reporting, and any other needs they may have.

Responsibilities:

• Organize and manage the executive’s calendar, ensuring all meetings and appointments are scheduled efficiently and without conflict
• Plan and execute internal/external meetings, team offsites, and agency meetings
• Act as a trusted liaison and maintain confidential information
• Manage expense reporting and coordinate travel arrangements

Requirements:

• 7+ years as an Executive Assistant
• Prior experience supporting multiple leaders
• Experience with Coupa & Concur
• Experience and comfort using AI tools within their day-to-day work