Executive Assistant, CEO Office

Elliott Scott - HR search & recruitment; San Jose (CA); On-site; USD 110,000 - 145,000; Full time

Job summary

We are partnering with a high-growth consumer technology company to hire an Executive Assistant for the CEO Office in San Jose, California. The role blends executive support, office operations, and cross-functional project coordination at the highest level.

You will report to the Chief of Staff and support the CEO and leadership team while helping keep priorities on track in a fast-moving environment. The ideal candidate has 5+ years in executive support, plus experience with workplace

Qualifications

• 5+ years of Executive Assistant or similar executive support experience, ideally in a technology company
• Experience with workplace operations, facilities, procurement, and office administration in a fast-growing org
• Comfort supporting C-level executives while remaining hands-on with operational execution

Responsibilities

• Managing complex executive calendars, scheduling, and meeting coordination across global time zones
• Coordinating domestic and international travel arrangements and executive logistics
• Supporting CEO Office initiatives through research, project coordination, and follow-through
• Organizing executive reviews, leadership meetings, agendas, and action tracking
• Building and maintaining systems for requests, priorities, documentation, and follow-ups
• Managing workplace operations, facilities, vendors, and office administration
• Serving as the primary liaison with workplace and facilities partners
• Supporting executive events, leadership meetings, offsites, and employee experience initiatives
• Managing procurement, budgets, office supplies, asset inventories, and operational projects
• Handling highly confidential information with discretion and professionalism

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Office operations

Vendor management

Discretion & confidentiality

Stakeholder management

Tools

Google Workspace

Slack

Notion

Job description

We're partnering with a high-growth consumer technology company to hire an Executive Assistant, CEO Office in San Jose, California.

This is a unique opportunity for an experienced Executive Assistant who enjoys operating as both a trusted partner to senior leadership and an owner of critical business operations. Reporting to the Chief of Staff, you'll work closely with the CEO and leadership team while overseeing the day-to-day workplace operations of the company headquarters.

The role combines executive support, office operations, project coordination, and cross-functional partnership in a fast-paced, high-growth environment. You'll be instrumental in keeping executive priorities on track while ensuring the workplace operates seamlessly.

Key areas of responsibility include:

• Managing complex executive calendars, scheduling, and meeting coordination across global time zones
• Coordinating domestic and international travel arrangements and executive logistics
• Supporting CEO Office initiatives through research, project coordination, and follow-through
• Organizing executive reviews, leadership meetings, agendas, and action tracking
• Building and maintaining systems for requests, priorities, documentation, and follow-ups
• Managing workplace operations, facilities, vendors, and office administration
• Serving as the primary liaison with workplace and facilities partners
• Supporting executive events, leadership meetings, offsites, and employee experience initiatives
• Managing procurement, budgets, office supplies, asset inventories, and operational projects
• Handling highly confidential information with discretion and professionalism

We're looking for someone with 5+ years of Executive Assistant, Executive Business Partner, or similar executive support experience, ideally complemented by workplace, office, or business operations experience within a technology company, startup, or rapidly scaling organization.

You'll need exceptional organizational skills, strong attention to detail, and a proven ability to manage multiple priorities in a fast-changing environment. We are particularly interested in candidates who are proactive, systems-oriented, resourceful, and comfortable supporting C-level executives while remaining hands-on with operational execution.

Experience managing vendors, facilities, events, procurement, workplace administration, and operational projects will be highly valued. Familiarity with Google Workspace, Slack, Notion, and other modern workplace technologies is preferred. Experience within consumer technology, gaming, hardware, or other product-led organizations would be particularly valuable.

Compensation:

USD 110,000 - 145,000

Equal Opportunity Statement

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