Executive Administrative Assistant

Altera; San Jose (CA); On-site; USD 91,000 - 125,000; Full time

Job summary

Altera seeks an Executive Administrative Assistant to support the CIO and IT leadership in a fast-paced, onsite San Jose environment. You will manage calendars, arrange travel, and coordinate with executives, staff, and partners to keep operations running smoothly.

The role requires discretion, polished communication, and a proactive approach to solving problems, with a strong emphasis on organization and ownership in daily tasks.

Qualifications

• 10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.
• Proven experience supporting C-level executives and leadership teams.
• Strong proficiency with Microsoft Office Suite and collaboration tools.

Responsibilities

• Provide executive support to CIO and IT leadership.
• Manage complex calendars and coordinate travel arrangements.
• Coordinate communication between executives, employees, partners, and stakeholders.
• Proactively address administrative and operational challenges.
• Prepare presentations and materials; track deliverables and follow-through.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder comms

Problem solving

Tools

Microsoft Office

Teams

SharePoint

Job description

Job Details:

*This is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week.*

Role Summary

As an Executive Administrative Assistant, you will be a trusted partner to the Chief Information Officer (CIO) and members of the IT leadership team. This highly visible role is ideal for a polished, resourceful professional who thrives in a fast-paced environment and takes pride in keeping executives and teams operating at their best.

You will play a critical role in supporting a growing organization by managing complex calendars, coordinating priorities, facilitating communication, and ensuring seamless execution of day-to-day operations. Success in this role requires sound judgment, exceptional organizational skills, discretion, and a proactive approach to anticipating needs and solving problems.

This is an onsite role based in our San Jose office and requires attendance in the office five (5) days per week .

Key Responsibilities:

• Provide executive support to the CIO and members of the IT leadership team.
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Serve as a key point of coordination between executives, employees, business partners, and external stakeholders.
• Anticipate needs, stay ahead of priorities, and proactively address administrative and operational challenges.
• Support leadership team initiatives by organizing information, tracking deliverables, and coordinating follow-through on key actions.
• Plan and coordinate team meetings, leadership offsites, events, and other organizational activities.
• Prepare presentations, reports, meeting materials, and other business documents.
• Process and reconcile executive expenses in accordance with company policies.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

Salary Range

The pay range below is for Bay Area California only. Actual salary may vary based on a number of factors including job location, job-related knowledge, skills, experiences, trainings, etc. We also offer incentive opportunities that reward employees based on individual and company performance.

This is a non-exempt hourly position that pays the hourly equivalent of the following range: $91,200 - $125,400 USD

We use artificial intelligence to screen, assess, or select applicants for the position. Applicants must be eligible for any required U.S. export authorizations.

This position does not provide immigration sponsorship.

#LI-MD1

Qualifications:

• 10+ years of experience supporting senior executives in a complex, fast-paced corporate environment.
• Proven experience supporting C-level executives and leadership teams.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams and SharePoint.
• Exceptional organizational and prioritization skills, with the ability to manage multiple competing demands.
• Strong executive presence, communication skills, and business acumen.
• Highly professional, resourceful, and proactive, with a strong sense of ownership and accountability.
• Ability to exercise excellent judgment and maintain strict confidentiality.

Job Type:

Regular

Shift:

Shift 1 (United States of America)

Primary Location:

San Jose, California, United States

Posting Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.