Executive Assistant

Randstad USA; Glendale (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

Randstad USA is seeking an Executive Assistant to support the Executive Director, senior leadership, and the Board of Directors. You will manage board communications, calendars, meetings, and development initiatives from 8 AM to 5 PM in a fast-paced environment.

The role requires at least 5 years of experience in executive support and a High School education. Expect hybrid collaboration with vendors, staff, and internal teams, plus a focus on accuracy and confidential information.

Qualifications

• 5 years of experience in an executive support role.
• Experience assisting senior leadership and board communications.
• Comfort with confidential information and vendor coordination.

Responsibilities

• Provide comprehensive administrative support to senior leadership, including board logistics and meeting minutes.
• Oversee master office calendar and schedule internal, external, and hybrid meetings; administer Zoom accounts.
• Serve as liaison for building management, security, visitors; manage office supply inventory and file upkeep.
• Process executive expense reports, credit card reconciliations, mileage reimbursements, and purchase orders.
• Coordinate with IT, web, and facilities vendors to ensure smooth operations.
• Assist Development team with materials, events tracking, outreach, and staff activities.
• Partner with Executive Director to manage major annual deliverables, including the Annual Report.

Skills

Executive Support

Scheduling Appointments

Handling Confidential Information

Vendor Management

Maintaining Calendars

Education

High School

Job description

We are partnering with our client to find a detail-oriented, highly organized, and collaborative Executive Assistant to join their team. In this pivotal role, you will serve as the operational backbone of the office, working closely with the Executive Director, senior leadership, and the Board of Directors to ensure seamless day-to-day operations. From managing high-level board communications and executive schedules to supporting development initiatives, vendor relationships, and special projects like the Annual Report, you will play an essential part in advancing the organization’s mission and community impact.

Salary: $35 - $40 per hour

Shift: First

Work hours: 8 AM - 5 PM

Education: High School

Responsibilities

• Provide comprehensive administrative support to senior leadership (Board Chair, Executive Director, CFO, VP), including managing board/committee logistics, materials, portals, resolutions, and meeting minutes.
• Oversee the master office calendar and schedule internal, external, and hybrid meetings, while administering organizational Zoom accounts.
• Serve as primary liaison for building management, security, and visitors; manage office supply inventory, file maintenance, and upkeep of common spaces.
• Process executive expense reports, credit card reconciliations, mileage reimbursements, and purchase orders for client and event sponsorships.
• Provide basic staff tech troubleshooting and coordinate with external IT, web, and facilities vendors to ensure smooth operations.
• Assist the Development team with presentation materials, client event attendance tracking, seasonal outreach, and staff social activities.
• Partner with the Executive Director to project-manage major annual deliverables, including the organization's Annual Report.

Skills

• Executive Support
• Scheduling Appointments
• Handling Confidential Information
• Vendor Management
• Maintaining Calendars

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan (all benefits are based on eligibility)

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 5 years

Education

• High School (required)