Executive Assistant

Career Group; Redwood City (CA); Hybrid; USD 68,880 - 82,656; Full time

Job summary

A leading tech firm in Redwood City, CA is seeking an Executive Assistant to support the R&D leadership team on a temporary basis. This role requires 5+ years of experience supporting senior leaders and excellent organizational skills. The candidate will manage calendars, plan travel, and organize events. The position is hybrid, allowing for 1-2 days in the office each week.

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders in tech.
• Proven ability to manage complex global calendars and travel logistics.
• Experience in event planning and handling travel logistics.

Responsibilities

• Provide day-to-day administrative support to senior executives.
• Manage complex calendars across multiple time zones.
• Plan end-to-end travel and organize team events.

Skills

Executive Assistant experience

Calendar management

Organizational skills

Written and verbal communication

Proactive and resourceful

Event planning

Proficiency in Google Workspace

Job description

Overview

An innovative AI-powered performance marketing company with a reputation for cutting-edge technology and global impact is looking for a proactive Executive Assistant to join its Redwood City or San Francisco office, supporting the R&D leadership team. This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to senior executives across Product, Engineering, and Operations. This is a temporary role for 6 – 7 months, starting in mid-October.

Responsibilities

• Provide day-to-day administrative support to the COO, SVP of Engineering, SVP of Product, and their respective teams
• Manage complex, high-volume calendars across multiple time zones, anticipating conflicts and providing solutions with clear context
• Prepare meeting pre-reads, coordinate attendees, reserve conference rooms, and set up video conferencing systems
• Plan end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas, adhering to budget and policy
• Organize team events and offsites, handling vendor coordination, catering, activities, communications, and run-of-show
• Reconcile and approve expense reports promptly and track monthly team budgets
• Arrange meals and miscellaneous requests as needed
• Maintain confidentiality and exercise excellent judgment in all interactions

Qualifications

• 5+ years of Executive Assistant experience supporting senior leaders in a global fast-paced tech organization; R&D/Product/Engineering experience a plus
• Proven ability to manage complex, global time-zone calendars and travel
• Strong organizational skills with the ability to multitask and work independently
• Excellent written and verbal communication; skilled in note-taking and action tracking
• Proactive, resourceful, calm under pressure, and highly confidential
• Experience planning events, offsites, and managing travel logistics
• Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, Zoom, and corporate travel/expense tools
• Must be able to support teams across global time zones

Details

• Compensation: $50.00/hr - $60.00/hr
• Location: Redwood City, CA (Hybrid: in-office 1–2 days/week; with flexibility for additional days if needed)
• Employment type: Temporary (6 – 7 months)
• Seniority level: Associate

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.