Executive Assistant

LHH; Milpitas (CA); On-site; USD 85,000 - 96,000; Full time

Benefits offered by this job

Medical insurance

401K plan

Commuter benefits

Job summary

LHH is seeking an Executive Assistant to provide high-level strategic and administrative support to a senior executive in Milpitas, CA. This role goes beyond calendar and travel coordination, emphasizing anticipation of priorities and shaping executive support processes.

The ideal candidate has extensive SVP+ level support experience in large corporate environments, strong discretion, and the ability to influence stakeholders without direct authority. Onsite work is required.

Qualifications

• Experience supporting SVP-level executives or higher.
• Strong calendar, priority, meeting, and travel management skills.
• Fully onsite in Milpitas, CA
• Executive-level written and verbal communication
• Discretion and sound judgment with confidential information
• Ability to anticipate needs and solve problems proactively
• Collaborative with other EAs and senior stakeholders
• 10+ years in a public-company environment preferred
• Board and C-suite exposure preferred
• Stable employment history preferred

Responsibilities

• Serve as strategic partner to a senior executive and manage visibility across priorities.
• Manage complex calendars, priorities, meetings, and travel.
• Coordinate domestic travel with some international travel.
• Prepare executive for meetings, leadership interactions, travel, and events.
• Identify gaps and proactively propose solutions and process improvements.
• Communicate updates concisely as priorities shift.
• Maintain confidentiality and exercise good judgment.
• Collaborate with other EAs and senior stakeholders across the org.
• Leverage AI tools to boost productivity and priorities management.

Skills

Executive support

Calendar management

Stakeholder management

Discretion

Proactive problem solving

Collaboration

Strong written/verbal communication

Public-company experience

Board/C-suite exposure

Stability in employment

Tools

Microsoft Office

Concur

Workday

AI tools

Job description

LHH is teaming up with a large, established organization in Milpitas, CA in search of an Executive Assistant to provide high-level strategic and administrative support to a senior executive.

This is a highly visible opportunity for an experienced Executive Assistant who enjoys operating as a true partner to senior leadership. The role goes well beyond traditional calendar and travel coordination, with an emphasis on anticipating priorities, keeping the executive prepared, identifying potential gaps, and helping establish effective processes and ways of working. The Executive Assistant will work closely with senior stakeholders while becoming part of a collaborative community of Executive Assistants who regularly support one another. This position offers meaningful exposure to executive leadership and the opportunity to help shape how the executive support function operates.

The ideal candidate has substantial experience supporting SVP-level executives or above within a large, complex corporate environment, with strong preference for public-company experience. This person should bring executive presence, exceptional judgment, discretion, and the ability to anticipate needs several steps ahead rather than simply reacting to requests. A collaborative, team-oriented approach is critical, along with the confidence to respectfully challenge assumptions, identify potential issues, and influence stakeholders without direct authority. Stable career tenure, experience navigating Board and C-suite interactions, and the ability to remain composed when priorities shift are strongly valued.

Key Responsibilities:

• Serve as a strategic partner to a senior executive, maintaining visibility across priorities and anticipating upcoming needs.
• Manage complex calendars, competing priorities, meetings, and executive commitments.
• Coordinate primarily domestic travel with occasional international travel.
• Ensure the executive is prepared for meetings, senior leadership interactions, travel, events, and changing priorities.
• Anticipate potential scheduling, communication, and operational issues and proactively identify solutions.
• Provide thoughtful input, identify gaps, and appropriately challenge assumptions when needed.
• Manage highly confidential and sensitive information with discretion and sound judgment.
• Partner closely with other Executive Assistants and senior stakeholders across the organization.
• Communicate concise and timely updates as priorities or circumstances change.
• Help establish and improve executive support processes and ways of working.
• Navigate a fast-paced corporate environment while maintaining professionalism and composure.
• Use technology, including AI tools, to improve productivity and support executive priorities.

Qualifications:

• Required: Experience supporting SVP-level executives or higher.
• Required: Strong complex calendar, priority, meeting, and travel management skills.
• Required: Fully onsite in Milpitas, CA
• Required: Strong executive-level written and verbal communication skills.
• Required: Demonstrated discretion and sound judgment when handling confidential information.
• Required: Ability to anticipate needs, solve problems proactively, and operate effectively with changing priorities.
• Required: Collaborative working style and ability to partner effectively with other Executive Assistants and senior stakeholders.
• 10+ years of experience in a public-company environment is strongly preferred.
• Experience within organizations of approximately 5,000+ employees is preferred.
• Board and C-suite exposure is strongly preferred.
• Stable employment history is strongly valued.
• Proficiency with Microsoft Office required; experience with Concur and Workday preferred.
• Practical experience using AI tools to enhance productivity is valued.
• Education is not a primary consideration; relevant executive support experience is significantly more important.

Job Type: contract-to-hire

Start Date: ASAP

Location: Fully onsite in Milpitas, CA.

Hours: 8:00 AM to 5:00 PM, with occasional after-hours availability for travel issues, events, or urgent situations.

Pay Rate: $62–$70/hour, depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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