Receptionist/Executive Assistant

Beacon Hill Staffing Group, LLC; Boston (MA); On-site; USD 41,000 - 48,000; Full time

Job summary

Beacon Hill Staffing Group, LLC in Boston seeks a Front Desk Receptionist / Executive Assistant for a temporary maternity coverage assignment starting Sept 21. This on-site role combines front desk duties with high-level administrative support for four senior leaders.

Schedule 9:00 AM–6:00 PM, with flexibility to start earlier; compensation is $30–$35/hour based on experience. Ideal candidates have 3+ years of reception/EA experience, strong MS Office skills, calendar management, travel

Qualifications

• 3+ years of experience in receptionist or executive assistant roles.
• Experience supporting senior leaders preferred.
• Proficiency in MS Office and calendar management.

Responsibilities

• Greet visitors and manage front desk operations.
• Answer and direct inbound calls and manage mail/courier services.
• Provide executive support to four senior leaders.
• Coordinate calendars, meetings, travel, and itineraries.
• Process expense reports and reconcile travel expenses.
• Help with meetings, catering, and office logistics.
• Maintain confidential information with discretion.
• Support special administrative projects as needed.

Skills

Calendar management

Travel coordination

Expense reporting

Outlook

Word

Excel

PowerPoint

Interpersonal skills

Communication

Confidentiality

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a prestigious financial firm located in Boston, is seeking a Front Desk Receptionist / Executive Assistant to join their team on a temporary, 5-month maternity leave coverage assignment beginning September 21. This fully onsite position offers $30-$35/hour based on experience, with a schedule of 9:00 AM to 6:00 PM and flexibility to start earlier when needed. The role combines front desk reception responsibilities with executive support in a professional, fast‑paced corporate environment.

Job Responsibilities

• Serve as the first point of contact for visitors, clients, and guests
• Manage the front desk and maintain a polished reception area
• Answer and direct incoming phone calls
• Coordinate mail, deliveries, and courier services
• Provide executive support to four senior leaders
• Manage complex calendars and schedule meetings across multiple time zones
• Arrange domestic and international travel and prepare itineraries
• Process expense reports and reconcile travel‑related expenses
• Coordinate meetings, catering, visitor logistics, and special events
• Maintain office supplies and support daily office operations
• Handle confidential information with discretion
• Assist with administrative projects and office initiatives as needed

Candidate Qualifications

• 3+ years of experience in reception, administrative, executive assistant, or office support roles
• Experience supporting senior executives preferred
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with calendar management, travel coordination, and expense reporting
• Strong interpersonal, communication, and customer service skills
• Ability to multitask and prioritize in a fast‑paced environment
• Excellent attention to detail and organizational skills
• Professional, service‑oriented demeanor
• Ability to maintain confidentiality and exercise sound judgment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)