Executive Assistant

Beacon Hill; Boston (MA); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Job summary

Beacon Hill is recruiting an Executive Assistant for a global private investment firm in Boston. The role offers $35/hour with a Monday–Friday, 9:00 AM–5:00 PM schedule and a hybrid work arrangement (remote Mondays and Fridays, in-office Tue–Thu).

You will support seven partners and senior executives, manage complex calendars, coordinate domestic and international travel, prepare expense reports, and act as the primary office management resource.

Qualifications

• 3-5 years of Executive Assistant experience preferred.
• Experience supporting partners, executives, or senior leadership.
• Strong calendar management and scheduling skills.
• Experience coordinating domestic and international travel.
• Proficiency with expense reporting.
• Excellent organizational and multitasking abilities.
• Industry experience not required.

Responsibilities

• Support seven partners and senior executives
• Manage complex calendars and scheduling
• Coordinate domestic and international travel arrangements
• Prepare and process expense reports
• Serve as the primary office management resource
• Order office supplies and manage vendor relationships
• Assist employees with office-related needs and requests

Skills

Calendar management

Scheduling

Travel coordination

Expense reporting

Office management

Vendor relationships

Job description

This Executive Assistant opportunity offers $35/hour and a Monday-Friday, 9:00 AM-5:00 PM schedule. The role is based in Boston with a hybrid schedule (remote Mondays and Fridays, in-office Tuesday through Thursday) at a global private investment firm.

Responsibilities:

• Support seven partners and senior executives
• Manage complex calendars and scheduling
• Coordinate domestic and international travel arrangements
• Prepare and process expense reports
• Serve as the primary office management resource
• Order office supplies and manage vendor relationships
• Assist employees with office-related needs and requests

Qualifications:

• 3-5 years of Executive Assistant experience preferred
• Experience supporting partners, executives, or senior leadership
• Strong calendar management and scheduling skills
• Experience coordinating domestic and international travel
• Proficiency with expense reporting
• Excellent organizational and multitasking abilities
• Industry experience not required

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.