Office Coordinator

Beacon Hill Staffing Group, LLC; Durham (NC); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized Office Administrator to support daily office operations, assist leadership, and help foster a welcoming workplace. The role combines office logistics, event coordination, and executive support in a people-focused environment.

The successful candidate will balance vendor coordination, calendar management, travel arrangements, and administrative tasks while contributing to employee engagement initiatives and special projects.

Qualifications

• 2-4 years of experience in office administration or related field.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong interpersonal skills with a customer-service mindset.

Responsibilities

• Office Operations & Facilities: Serve as primary contact for visitors, calls, mail; maintain a professional workplace; manage supplies; coordinate vendor relations; support workspace logistics; coordinate meeting rooms and events.
• Employee Engagement & Culture: Plan and coordinate employee events and recognition programs; support engagement initiatives; maintain calendars for company events; manage budgets and logistics related to events.
• Administrative & Executive Support: Provide support to leadership; manage calendars, arrange travel, prepare expense reports, organize meetings and communications; assist with special projects.
• Special Projects: Support operational initiatives and process improvements; coordinate projects and priorities in a fast-paced environment.

Skills

Office administration

Executive support

Communication skills

Microsoft Office

Calendar management

Tools

Microsoft Office Suite

Outlook

PowerPoint

Job description

Position Summary

Our client is seeking a highly organized, proactive, and customer-focused Office Administrator to support daily office operations and administrative functions. This individual will play a key role in creating an efficient and welcoming workplace environment while providing administrative support to leadership and assisting with employee engagement initiatives. This is an excellent opportunity for someone who enjoys a variety of responsibilities, thrives in a people-oriented environment, and is comfortable balancing office operations, event coordination, and executive support.

Key Responsibilities

• Office Operations & Facilities
  • Serve as the primary point of contact for visitors, incoming calls, mail, and office-related inquiries.
  • Maintain day‑to‑day office operations and ensure a professional, organized workplace.
  • Coordinate office supply ordering and inventory management.
  • Partner with vendors and building management to address facility needs and office maintenance requests.
  • Support workspace management and assist employees with office logistics.
  • Coordinate meeting rooms, office events, and other operational activities.
• Employee Engagement & Culture
  • Assist with planning and coordinating employee events, team‑building activities, and recognition programs.
  • Support engagement initiatives that promote a positive workplace culture.
  • Maintain calendars and schedules for company events and activities.
  • Coordinate vendors, budgets, and logistics related to employee events.
• Administrative & Executive Support
  • Provide administrative support to leadership and key stakeholders.
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare expense reports, reimbursement requests, and other administrative documentation.
  • Organize meeting logistics, materials, and communications.
  • Assist with special projects and additional administrative tasks as assigned.
• Special Projects
  • Support operational initiatives and department projects.
  • Assist with process improvements and project coordination efforts.
  • Manage multiple priorities and deadlines in a fast‑paced environment.

Qualifications

• 2-4 years of experience in office administration, executive support, office management, operations, or a related field.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong interpersonal skills and a customer-service mindset.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Comfortable working independently while collaborating effectively with a team.
• Experience coordinating meetings, events, vendors, or office operations is preferred.

Preferred Experience

• Office management or workplace services experience.
• Executive or administrative support experience.
• Event planning or employee engagement experience.
• Vendor management and facilities coordination.
• Experience supporting multiple stakeholders in a professional office environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)