Executive Assistant

Hunter Hamilton; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Hunter Hamilton is seeking a highly organized Executive Assistant to provide direct support to the CEO in a fast-paced consulting environment. The role requires interaction with executives, clients, and internal stakeholders, demanding discretion and top-tier organizational skills.

The ideal candidate has 8-12 years of EA experience supporting C-level executives, preferably within finance, investment, private equity, hedge funds, consulting, or professional services.

Qualifications

• 8–12 years of Executive Assistant experience supporting C-level executives.
• Experience supporting senior executives in finance, investment, private equity, hedge funds, consulting, or professional services preferred.
• Proven ability to manage complex calendars and shifting priorities.
• Strong office management and administrative coordination skills.
• Experience arranging executive travel and coordinating high-level meetings.
• Comfortable interacting with executives, clients, and senior stakeholders.
• Exceptional organizational and communication abilities; high discretion.

Responsibilities

• Provide comprehensive executive support to the CEO, managing a complex calendar.
• Coordinate internal and external meetings, scheduling, room setup, and logistics.
• Arrange domestic travel, including flights, hotels, and itineraries.
• Manage office operations for a professional workplace.
• Welcome clients and visitors as first point of contact.
• Answer calls with professionalism and discretion.

Skills

Calendar management

Executive support

Travel coordination

Office administration

Stakeholder management

Discretion

Communication

Tools

Microsoft Office Suite

Outlook

Video conferencing platforms

Job description

A growing consulting firm is seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO while serving as a key resource for daily office operations. This role is ideal for an experienced professional who thrives in a fast-paced, high-touch environment and is comfortable interacting with executives, clients, and internal stakeholders.

The ideal candidate will have prior experience supporting senior executives within the finance or consulting industry, possess exceptional organizational and communication skills, and demonstrate the flexibility needed to anticipate the needs of a busy executive.

Responsibilities

• Provide comprehensive executive support to the CEO, managing a complex and frequently changing calendar
• Coordinate internal and external meetings, including scheduling, conference room setup, and logistics
• Arrange domestic and occasional travel, including flights, hotels, and itineraries
• Manage office operations to ensure a professional and efficient workplace
• Welcome and assist clients and visitors, serving as the first point of contact for the office
• Answer and direct incoming phone calls with professionalism and discretion
• Coordinate catered lunches and refreshments for meetings and events
• Prepare meeting materials and assist with follow-up on action items as needed
• Partner with internal teams to ensure seamless communication and coordination across the organization
• Handle confidential information with the highest level of professionalism and discretion

Qualifications

• 8-12 years of Executive Assistant experience supporting C-level executives
• Previous experience within the finance, investment, private equity, hedge fund, consulting, or professional services industry is preferred
• Proven experience managing complex executive calendars and shifting priorities
• Strong office management and administrative coordination skills
• Experience arranging executive travel and coordinating high-level meetings
• Comfortable interacting with executives, clients, and senior stakeholders
• Exceptional organizational, communication, and multitasking abilities
• High level of professionalism, discretion, and attention to detail
• Proficient with Microsoft Office Suite, Outlook, and virtual meeting platforms

Why Join?

• Opportunity to work closely with an accomplished CEO in a dynamic consulting environment
• High-visibility role with exposure to executive leadership and strategic initiatives
• Collaborative, professional culture where your contributions have a direct impact on the organization