Executive Assistant

Beacon Hill; Austin (TX); On-site; USD 100,000 - 125,000; Full time

Job summary

Beacon Hill in Austin, TX seeks an Executive Assistant to provide high-level administrative support to multiple senior executives in a fully onsite role. You will manage complex calendars, coordinate travel, prepare meeting materials, and handle confidential matters in a polished, high-performance environment.

The position is Monday–Friday, 8:30–5:30, direct hire, and requires proactive problem-solving, discretion, and exceptional service.

Qualifications

• 5-7+ years supporting senior executives in professional services.
• Strong calendar, travel, and meeting preparation experience.
• Discretion and confidentiality are essential.

Responsibilities

• Manage multiple complex and frequently changing executive calendars.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Anticipate executive needs and proactively address scheduling and operational challenges.
• Prepare executives for meetings by organizing materials and relevant information.
• Coordinate internal and external meetings, conference rooms, catering, and logistics; liaise between executives, teams, clients, and stakeholders.
• Maintain awareness of executive priorities, deadlines, and commitments.
• Process and submit expense reports accurately and timely.
• Collaborate with other Executive Assistants to ensure consistency and coverage across the team.
• Provide support on special projects and additional administrative initiatives as needed.

Skills

Calendar management

Travel coordination

Executive support

Strong communication

MS Office proficiency

Tools

Concur

DocuSign

Salesforce

Adobe

Microsoft Office

Job description

Salary: USD100000 - USD125000 per year

Our client, aprofessional services firm located in Austin, TX, is seeking an Executive Assistant to provide high-level administrative support to multiple senior executives. This individual will serve as a strategic partner to leadership by managing complex calendars, coordinating travel, facilitating meeting preparation, and handling confidential business matters. The ideal candidate will proactively anticipate executive needs while ensuring seamless day-to-day operations across multiple stakeholders. This is a polished, high-performance work environment that values professionalism, discretion, collaboration, and exceptional service. This position is fully onsite Monday through Friday during the hours of 8:30-5:30 and is a direct hire opportunity.

Job Responsibilities:

• Manage multiple complex and frequently changing executive calendars
• Coordinate domestic and international travel arrangements and detailed itineraries
• Anticipate executive needs and proactively address scheduling and operational challenges
• Prepare executives for meetings by organizing materials and relevant information
• Coordinate internal and external meetings, conference rooms, catering, and logistics Serve as a liaison between executives, internal teams, clients, and external stakeholders
• Maintain awareness of executive priorities, deadlines, and commitments
• Process and submit expense reports accurately and timely
• Collaborate with other Executive Assistants to ensure consistency and coverage across the team
• Provide support on special projects and additional administrative initiatives as needed

Qualifications:

• 5-7+ years of Executive Assistant experience supporting senior executives
• Prior experience within private equity, investment banking, financial sectors, consulting, legal, or professional services environments strongly preferred
• Proven experience managing multiple high-demand executives simultaneously
• Exceptional organizational skills and attention to detail
• Strong verbal and written communication skills
• Demonstrated ability to exercise discretion and maintain confidentiality
• Advanced Microsoft Office Suite proficiency
• Experience with tools such as Concur, DocuSign, Adobe, Salesforce, or similar business applications preferred
• Highly proactive, solutions-oriented, and adaptable in fast-paced environments
• Professional, polished demeanor with a strong service-focused mindset