Executive Assistant

Innovations PSI; San Francisco (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

A leading staffing and recruiting firm in San Francisco is seeking a proactive Executive Assistant to support multiple senior leaders with high-level administrative tasks. This position requires exceptional organizational skills and attention to detail, as you will be managing complex calendars, coordinating meetings, and handling travel logistics. The ideal candidate should have 2-5 years of experience and a Bachelor's degree. This is a full-time role within a fast-paced environment, offering competitive compensation.

Qualifications

• 2-5 years experience supporting multiple senior leaders.
• Exceptional attention to detail, accuracy, and efficiency.
• Comfortable in a fast-paced constantly evolving environment.

Responsibilities

• Managing complex calendars and coordinating meetings.
• Coordinate all travel logistics.
• Handling expense reporting and processing receipts.

Skills

Attention to detail

Organizational skills

Communication

Relationship building

Education

Bachelor's degree

Job description

Base pay range

$100,000.00/yr - $130,000.00/yr

Our client is searching for a proactive, detail-oriented Executive Assistant to support 2-4 Partners with high level administrative and organizational tasks. This role is essential to ensuring their day-to-day operations run smoothly. The position offers the opportunity to work from their San Francisco office.

Key Responsibilities

• Managing complex calendars, coordinating meetings, anticipating scheduling conflicts, securing conference rooms, and preparing materials.
• Coordinate all travel logistics.
• Proactively anticipating Partner needs and identifying ways to maximize their time.
• Leading and assisting with special projects for Partners and collaborating on firm-wide initiatives with the Executive Support Team.
• Handling expense reporting and processing receipts in their expense system.
• Completing all administrative tasks such as copying, scanning, printing, binding, mailing, arranging client gifts, setting up meeting rooms, and registering visitors.

Qualifications

• Bachelor's degree required
• 2-5 years experience supporting multiple senior leaders
• Comfortable in a fast-paced constantly evolving environment
• A "no task is too small" mindset
• Exceptional attention to detail, accuracy, and efficiency
• Strong integrity, sound judgement, and critical thinking skills
• Excellent organizational, communication, and relationship building abilities

Seniority level: Associate

Employment type: Full-time

Job function: Administrative

Industries: Staffing and Recruiting