Executive Assistant

Maven Recruiting Group; Palo Alto (CA); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Incredible Benefits

Job summary

Maven Recruiting Group in Palo Alto, CA, is seeking an exceptional Executive Assistant to join the Co-Founder’s office. This role thrives in a fast-paced startup environment and serves as a trusted right hand to a driven founder.

The ideal candidate is proactive, highly organized, able to anticipate needs, manage complex calendars and travel, and maintain discretion in a high-growth space technology company.

Qualifications

• 5+ years of experience supporting C-suite executives or founders.
• Experience in fast-paced startup or high-growth technology company.
• Exceptional organizational, project management, and prioritization skills.
• Outstanding written and verbal communication abilities.
• Ability to stay calm under pressure while managing multiple priorities.
• Strong business acumen, sound judgment, and discretion.
• Proactive, scrappy, solutions-oriented mindset with forward planning.
• Willingness to operate with a 24/7 mentality in support of a founder.

Responsibilities

• Manage a dynamic calendar, prioritizing requests and initiatives.
• Coordinate complex domestic and international travel with seamless itineraries.
• Partner with the Co-Founder to maximize productivity and streamline operations.
• Coordinate executive meetings, leadership sessions, investor meetings, board meetings, and offsites.
• Draft correspondence, prepare presentations, and briefing materials.
• Track action items and drive follow-ups to advance initiatives.
• Build cross-functional relationships to ensure efficient communication.
• Tackle special projects with a can-do attitude and ownership, including after-hours support.

Skills

C-suite support

Startup environment

Organizational skills

Project management

Communication

Discretion

24/7 mindset

Bachelor's degree

Education

Bachelor's degree preferred

Job description

The Role: Executive Assistant to Co-Founder

The Location: Palo Alto, CA (5 Days Onsite)

Compensation: $130,000$150,000 Base Salary DOE + Incredible Benefits

Industry: Space Technology

Our client, a fast-paced, mission-driven space technology company, is seeking an exceptional Executive Assistant to support its Co-Founder during an exciting stage of growth. This is an incredible opportunity for a professional yet scrappy Executive Assistant who thrives in high-growth startup environments and enjoys serving as a true right hand to an innovative executive.

The ideal candidate is proactive, resourceful, and highly adaptable, with the ability to anticipate needs before they arise. This individual will operate with a 24/7 mentality, understanding that priorities shift quickly and that supporting a founder often requires flexibility, urgency, and exceptional judgment. If you love wearing many hats, solving problems before they become problems, and making a meaningful impact at a company changing the future, we\'d love to hear from you!

The role responsibilities

• Manage an incredibly dynamic and ever-changing calendar while strategically prioritizing competing requests and business initiatives.
• Coordinate complex domestic and international travel, creating seamless itineraries and proactively anticipating every logistical detail.
• Partner closely with the Co-Founder to maximize productivity, streamline operations, and ensure priorities remain aligned.
• Coordinate executive meetings, leadership sessions, investor meetings, board meetings, and company offsites from planning through execution.
• Draft correspondence, prepare presentations, meeting materials, and briefing documents.
• Track action items, drive follow-up, and help ensure critical initiatives continue moving forward.
• Build strong cross-functional relationships while partnering with leaders across the organization to keep communication flowing efficiently.
• Jump into special projects and operational initiatives with a "no task is too big or too small" mentality.
• Provide after-hours support when needed, demonstrating flexibility and a strong sense of ownership.

The ideal candidate will have:

• 5+ years of experience supporting C-suite executives or founders as an Executive Assistant.
• Previous experience working within a fast-paced startup or high-growth technology company.
• Exceptional organizational, project management, and prioritization skills.
• Outstanding written and verbal communication abilities.
• The ability to remain calm under pressure while managing multiple competing priorities.
• Strong business acumen, sound judgment, and the highest level of discretion.
• A proactive, scrappy, and solutions-oriented mindset with the ability to think several steps ahead.
• A genuine willingness to operate with a 24/7 mentality in support of a founder whose schedule extends beyond traditional business hours.
• Bachelor\'s degree preferred.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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