Senior Executive Assistant

Maven Recruiting Group; San Francisco (CA); Hybrid; USD 180,000 - 250,000; Full time

Job summary

Maven Recruiting Group in San Francisco, CA, is seeking a Senior Executive Assistant to support a confidential executive in a rapid, high-impact AI environment. The role demands exceptional discretion, relentless responsiveness, and a readiness to adapt beyond standard hours.

You will own the calendar, coordinate domestic and international travel, and prepare meetings with thorough briefing materials. The position offers a hybrid SF setup, competitive compensation, and strong benefits.

Qualifications

• Significant experience supporting C-suite executives in technology or high-growth environments.
• Demonstrated ability to manage complex calendars and travel with discretion and speed.
• Comfort working in a fast-paced, 24/7, highly flexible role.

Responsibilities

• Provide high-level, confidential support to a confidential senior executive.
• Own an exceptionally complex calendar with frequent last-minute changes.
• Coordinate extensive domestic and international travel, including itineraries.
• Remain responsive outside traditional business hours when needed.
• Act as gatekeeper and liaison with senior stakeholders.
• Prepare meetings with agendas, materials and logistics.
• Track priorities, action items and follow-ups to avoid gaps.
• Support leadership events, offsites and high-level engagements.
• Take ownership of special projects and evolving priorities.

Skills

C-suite support

Calendar management

Travel coordination

Executive communication

Problem solving

Job description

The Role: Senior Executive Assistant to Confidential Executive

Location: San Francisco, CA | Hybrid

Industry: Artificial Intelligence

Compensation: $180K$250K base DOE + bonus + incredible benefits

This is a rare opportunity to join one of the most sought-after AI companies in the Bay Area, supporting a highly influential executive at the center of an organization shaping the future of artificial intelligence.

Were looking for an exceptionally experienced Senior Executive Assistant who has operated at the C-suite level and understands the intensity, discretion, and responsiveness required to support an executive with an incredibly demanding schedule. This is a high-touch role for someone who is energized by moving quickly, solving problems in real time, and being the person their executive can depend on no matter what comes up.

A true 24/7 mentality is essential. The right person understands that supporting an executive at this level requires flexibility beyond traditional business hours and is comfortable remaining responsive when urgent needs, travel changes, or shifting priorities arise.

Day-to-Day

• Provide dedicated, high-level support to a confidential senior executive within an incredibly fast-moving AI organization.
• Own an exceptionally complex calendar, strategically managing competing priorities, meetings, focus time, and frequent last-minute changes.
• Coordinate extensive domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and real-time adjustments.
• Maintain a high level of responsiveness and flexibility, including availability outside of traditional business hours when executive needs arise.
• Act as a trusted gatekeeper and liaison between the executive and senior internal and external stakeholders.
• Anticipate needs several steps ahead and proactively identify potential conflicts, challenges, and solutions.
• Ensure the executive is fully prepared for meetings by coordinating agendas, briefing materials, background information, and logistics.
• Track priorities, commitments, action items, and follow-ups to ensure nothing falls through the cracks.
• Navigate frequent changes with urgency and composure while maintaining exceptional attention to detail.
• Support executive meetings, leadership events, offsites, and other high-level engagements.
• Take ownership of special projects and evolving priorities as needed.

What Were Looking For

• Significant experience supporting C-suite executives is required.
• Proven success supporting exceptionally busy senior leaders within technology, high-growth startups, or similarly demanding environments.
• A genuine 24/7 mentality with the flexibility and responsiveness required to support an executive operating at an exceptionally high level.
• Strong technical aptitude and comfort operating within a technology-forward organization.
• Ability to remain calm, organized, and solutions-oriented when priorities shift quickly.
• Excitement about artificial intelligence, emerging technology, and working within one of the most dynamic areas of tech today.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.