Executive Assistant / Office Manager

Maven Recruiting Group; San Francisco (CA); Hybrid; USD 130,000 - 180,000; Full time

Job summary

Maven Recruiting Group is seeking an Office Manager / Executive Assistant to support a confidential executive in our San Francisco office. This hybrid/onsite role blends executive support with day-to-day operations, ensuring a polished and efficient workplace.

Ideal candidates are proactive, highly organized professionals who can manage complex calendars, travel, budgets, and vendor relationships while cultivating a warm, professional office culture.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Self-starter with strong prioritization and autonomy.
• Excellent organizational skills and attention to detail.
• Professional, warm presence with outstanding communication.
• Experience in investment, finance, venture capital, private equity, or professional services preferred.

Responsibilities

• Provide high-level executive support, including complex calendar management, meeting coordination, and travel arrangements.
• Oversee daily office operations, ensuring a polished, welcoming, and highly organized workplace.
• Serve as the primary point of contact for vendors, building management, and workplace services.
• Manage office budgets, supplies, invoices, and vendor relationships.
• Coordinate team meetings, events, and employee engagement initiatives.
• Anticipate executive and office needs while proactively solving problems before they arise.
• Support special projects and operational initiatives across the business.
• Welcome guests and create an exceptional experience for clients and visitors.
• Continuously improve office processes and systems to enhance efficiency and organization.

Job description

The Role: Office Manager / Executive Assistant to Confidential Executive

Location: San Francisco | Hybrid/Onsite

Compensation: $130,000$180,000 DOE + Exceptional Benefits

Industry: Boutique Investment Firm

Our client, a boutique investment firm, is seeking an Office Manager / Executive Assistant to become the heart of their San Francisco office. This is an exceptional opportunity for someone who thrives in an autonomous environment, enjoys wearing many hats, and takes pride in creating a seamless experience for both the executive and the broader team.

This role is ideal for a proactive, resourceful professional who naturally anticipates needs, enjoys building structure and processes, and loves fostering a warm, polished office culture. You\'ll serve as a trusted right hand to a confidential executive while overseeing the day-to-day operations that keep the office running effortlessly.

What You\'ll Do

• Provide high-level executive support, including complex calendar management, meeting coordination, and travel arrangements.
• Oversee daily office operations, ensuring a polished, welcoming, and highly organized workplace.
• Serve as the primary point of contact for vendors, building management, and workplace services.
• Manage office budgets, supplies, invoices, and vendor relationships.
• Coordinate team meetings, events, and employee engagement initiatives.
• Anticipate executive and office needs while proactively solving problems before they arise.
• Support special projects and operational initiatives across the business.
• Welcome guests and create an exceptional experience for clients and visitors.
• Continuously improve office processes and systems to enhance efficiency and organization.

What We're Looking For

• Experience supporting senior executives while managing office operations in a fast-paced environment.
• A self-starter who enjoys autonomy and can confidently prioritize without constant direction.
• Exceptional organizational skills with meticulous attention to detail.
• A warm, professional presence with outstanding communication skills.
• Someone who genuinely enjoys being the go-to person and creating an exceptional workplace experience.
• Experience within investment, finance, venture capital, private equity, or professional services is highly preferred.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

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