Executive Assistant

Joss Search; Palo Alto (CA); On-site; USD 125,000 - 175,000; Full time

Benefits offered by this job

Performance-based bonus

Comprehensive medical, dental, and vis

401(k) and additional benefits package

Job summary

Joss Search is seeking an Executive Assistant / Personal Assistant to join a close-knit support team in Palo Alto. This role supports a highly successful entrepreneur across personal and professional priorities, travel, events, and philanthropy.

The ideal candidate is highly organized, proactive, and discreet, capable of managing complex calendars, domestic and international travel, and high-touch events while anticipating needs and owning projects end-to-end.

Qualifications

• Experience managing calendars across multiple locations and time zones.
• Ability to coordinate complex travel arrangements and itineraries.
• Proven track record of planning high-touch events and managing vendors.

Responsibilities

• Manage complex calendars, appointments, scheduling requests, and logistics across multiple locations and time zones
• Provide administrative support and coordinate day-to-day activities and priorities
• Coordinate complex domestic travel arrangements, including flights, accommodations, transportation, reservations, and detailed itineraries
• Plan and execute high-touch events, including private dinners, business gatherings, philanthropic events, and special occasions
• Manage vendors, venues, guest lists, catering, and event logistics from planning through execution
• Create event timelines, project plans, run-of-show documents, and supporting materials
• Assist with personal lifestyle management and a variety of ad hoc requests and special projects
• Support personal initiatives, household-related matters, and ongoing projects as needed
• Track project timelines, deliverables, and action items across multiple concurrent initiatives
• Partner closely with internal and external stakeholders to ensure projects are completed successfully
• Handle sensitive and confidential information with the highest level of discretion and professionalism
• Anticipate needs, identify potential challenges, and proactively implement solutions

Skills

Calendar management

Travel planning

Event coordination

Project management

Discretion

Proactive problem solving

Tools

Microsoft Office / Google Workspace

Job description

Our client is seeking an Executive Assistant / Personal Assistant to join a close-knit support team managing the personal and professional affairs of a highly successful entrepreneur and investor. Based in Palo Alto, this role offers the opportunity to support a dynamic principal whose schedule spans multiple business ventures, personal commitments, philanthropic initiatives, events, and extensive travel.

Working alongside an established team, the successful candidate will play a key role in ensuring seamless execution across scheduling, travel, project management, event coordination, and personal support. The team is open to candidates with varying levels of experience but is particularly interested in an individual who can operate independently, take ownership of responsibilities, and serve as a trusted extension of the principal.

THE ROLE

This is a blended Executive Assistant / Personal Assistant position providing comprehensive support across both professional and personal priorities. The role requires someone who is highly organized, proactive, resourceful, and capable of managing multiple moving pieces simultaneously.

The successful candidate will work closely with an existing support team to coordinate schedules, travel, events, projects, and day-to-day logistics. This is an exciting opportunity for someone who enjoys a high-touch environment and thrives on anticipating needs, solving problems, and ensuring every detail is handled seamlessly.

KEY RESPONSIBILITIES

• Manage complex calendars, appointments, scheduling requests, and logistics across multiple locations and time zones
• Provide administrative support and coordinate day-to-day activities and priorities
• Coordinate complex domestic travel arrangements, including flights, accommodations, transportation, reservations, and detailed itineraries
• Plan and execute high-touch events, including private dinners, business gatherings, philanthropic events, and special occasions
• Manage vendors, venues, guest lists, catering, and event logistics from planning through execution
• Create event timelines, project plans, run-of-show documents, and supporting materials
• Assist with personal lifestyle management and a variety of ad hoc requests and special projects
• Support personal initiatives, household-related matters, and ongoing projects as needed
• Track project timelines, deliverables, and action items across multiple concurrent initiatives
• Partner closely with internal and external stakeholders to ensure projects are completed successfully
• Handle sensitive and confidential information with the highest level of discretion and professionalism
• Anticipate needs, identify potential challenges, and proactively implement solutions

THE CANDIDATE

The ideal candidate is a polished, proactive, and highly organized Executive Assistant or Personal Assistant who thrives in a fast-paced, ever-changing environment. They are resourceful, solutions-oriented, and possess exceptional attention to detail.

This individual is comfortable balancing both personal and professional responsibilities, managing competing priorities, and handling sensitive matters with discretion. They are an excellent communicator, enjoy taking ownership of projects, and have a natural ability to anticipate needs before they arise.

Candidates should have prior experience supporting senior executives, entrepreneurs, principals, family offices, or high-net-worth individuals. Experience coordinating complex travel, managing events, and overseeing multiple projects simultaneously is highly preferred.

COMPENSATION & BENEFITS

• Base salary of $125,000-$175,000, commensurate with experience
• Performance-based bonus
• Comprehensive medical, dental, and vision coverage
• 401(k) and additional benefits package
• Opportunity to work alongside an experienced and collaborative support team
• Exposure to a wide variety of business, lifestyle, philanthropic, and special projects
• High-visibility role with significant ownership and impact

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together