Executive Assistant & Workplace Experience Manage

Career Group; San Francisco (CA); On-site; USD 75,768 - 103,320; Full time

Job summary

Career Group is seeking an Executive Assistant & Workplace Experience Manager for its San Francisco headquarters. This temp-to-perm role supports the CEO, balancing executive assistance, office management, and team culture initiatives.

The successful candidate will be highly organized and proactive, with a focus on enhancing the employee experience and facilitating seamless operations. A pay rate of $55/hr is offered.

Qualifications

• 2+ years of administrative experience in tech or finance industries.
• Highly organized and capable of managing multiple priorities.
• Strong service-oriented mindset with professionalism and discretion.

Responsibilities

• Manage the CEO’s complex calendar and prioritize scheduling.
• Coordinate domestic and international travel.
• Oversee day-to-day office operations and employee experience.

Skills

Organizational skills

Emotional intelligence

Proactivity

Detail-oriented

Familiarity with Google Workspace

Tools

Google Workspace

Slack

Job description

Our client, a dynamic venture studio that founds, funds, and scales high-potential data and AI businesses, are seeking an Executive Assistant & Workplace Experience Manager to support their CEO and San Francisco headquarters. This role is ideal for a highly organized, energetic, and proactive professional who thrives in fast-paced, entrepreneurial environments and enjoys balancing executive support, office operations, culture initiatives, and special projects. The ideal candidate will serve as a strategic partner to the CEO, help drive a best-in-class team experience, and play a key role in the daily operations and culture of the firm.

Please note that this is a temp-to-perm role based in San Francisco, CA. Pay will be $55/hr.

Key Responsibilities

• Manage the CEO’s complex calendar across business and personal commitments, proactively prioritizing time, scheduling, and logistics
• Coordinate domestic and international travel, including detailed itineraries and last-minute changes
• Partner closely with the Chief of Staff to anticipate leadership needs and ensure seamless executive support
• Oversee day-to-day office operations, vendor management, workplace organization, and overall employee experience for the San Francisco headquarters
• Coordinate team lunches, gatherings, and culture-building initiatives
• Provide administrative and logistics support for internal and external events
• Support operational projects, vendor research, and cross-functional initiatives as needed

Requirements

• 2+ years of administrative experience within the tech or finance industry
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously
• Proactive, resourceful, and comfortable operating in an unstructured environment
• Service-oriented with strong emotional intelligence, professionalism, and discretion
• Positive, resilient, and known for bringing strong energy and “good vibes” to a team
• Proficient with modern productivity tools including Google Workspace, Slack, and scheduling platforms

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.