Executive Assistant to Founder

Career Group; Menlo Park (CA); Hybrid; USD 150,000 - 160,000; Full time

Job summary

A growing private equity firm is seeking a polished and proactive Executive Assistant to support the Founder. This role starts remote and transitions on-site in April. The ideal candidate will have 5+ years of experience, strong organizational skills, and be tech-savvy. Responsibilities include managing the Founder’s calendar, coordinating travel, and helping establish office systems. Ideal for individuals who thrive in entrepreneurial environments, this position offers competitive salary and benefits.

Qualifications

• 5+ years of Executive Assistant experience in finance or private equity preferred.
• Able to prioritize shifting needs effectively.
• Professional and composed in high-expectation environments.

Responsibilities

• Provide comprehensive support to the Founder including calendar management.
• Assist with the setup of the new office location.
• Serve as a key point of contact for external partners.

Skills

Executive Assistant experience supporting C-suite

Strong organizational skills

Excellent communication skills

Tech-savvy

Ability to handle sensitive information

Tools

CRM platforms

Project management tools

Job description

Location: Peninsula, CA (Remote to start; On-site 5 days/week beginning April)

Hours: 9:00 AM – 6:00 PM, with flexibility as needed

Salary: $150,000 – $160,000 base + bonus + benefits

A growing private equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting ground-floor opportunity for a seasoned EA who thrives in dynamic, entrepreneurial environments and enjoys building structure, systems, and operational efficiencies from the ground up.

The Executive Assistant will start primarily remote and transition to fully on-site once the office opens in April. The ideal candidate is adaptable, resourceful, and energized by supporting a fast-moving founder with professionalism, discretion, and proactive problem-solving.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the Founder, including complex calendar management and scheduling
• Coordinate detailed domestic and international travel itineraries
• Prepare and process expenses with accuracy and timeliness
• Draft, proofread, and manage internal and external correspondence as needed
• Ensure the Founder is briefed and prepared in advance of meetings and engagements

Office & Operational Support

• Assist with the setup and launch of the new office location, ensuring systems and workflows are established smoothly
• Develop organizational processes, administrative infrastructure, and best practices as the team scales
• Evaluate, recommend, and help implement tools and technology systems such as CRM platforms and document management systems
• Partner with the Founder and future team members to support firm-wide operations and administrative needs

Team & Firm Growth Support

• Serve as a key point of contact for external partners, portfolio companies, and vendors
• Support firm events, investor visits, and off-sites as needed
• Adapt as the firm grows; scope of responsibilities may expand as additional team members join

Qualifications

• 5+ years of Executive Assistant experience supporting a Founder, C-suite, or senior executive (finance or private equity environment preferred)
• Strong organizational and time management skills with the ability to prioritize shifting needs
• Tech-savvy, with experience implementing or managing systems such as CRMs, project management tools, or shared drive infrastructure
• Excellent communication skills, both written and verbal
• Professional, polished, and composed in a high-expectation environment
• Flexible, proactive, and comfortable operating in a lean, growing firm environment
• Discreet and trustworthy, with the ability to handle sensitive information

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.