Executive Assistant

Career Group; Palo Alto (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Annual bonus eligible

100% employer-paid medical premiums

401(k) with 100% company match

20 days of vacation

Job summary

A leading venture capital firm based in Palo Alto is seeking a proactive Executive Assistant to support a Senior Managing Partner and their team. This role involves managing complex schedules, arranging travel, and facilitating seamless office operations, offering a unique opportunity to grow within a dynamic environment.

Qualifications

• 4–8 years of experience as an Executive Assistant.
• Strong communication skills and a polished demeanor.
• Ability to work across time zones and handle confidential information.

Responsibilities

• Provide high-level administrative support to Senior Managing Partner and two Partners.
• Manage complex calendars and prioritize meeting requests.
• Arrange domestic and occasional international travel.

Skills

Communication

Collaboration

Discretion

Education

Bachelor's degree

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

A Venture Capital Firm in Palo Alto, CA is seeking a poised and proactive Executive Assistant to support a Senior Managing Partner and their high-performing team. This is a unique opportunity to join a well-established VC. The firm focuses on high-growth sectors including fintech, SaaS, and AI, and operates with the agility of a startup and the stability of a large financial platform. The Executive Assistant will play a critical role in providing direct support to the Senior Managing Partner and two additional Partners, while offering light ad hoc assistance to a few other team members as needed. This is a true EA role with a mix of classic executive support and occasional hands-on office coordination.

Responsibilities:

• Provide high-level administrative support to the Senior Managing Partner and two Partners
• Manage complex calendars, prioritize meeting requests, and coordinate with internal and external stakeholders
• Arrange domestic and occasional international travel
• Handle expense reporting and reimbursements
• Assist with light event logistics and ad hoc project coordination
• Support a collaborative team environment by stepping in occasionally to help with office needs such as greeting guests or coordinating catering
• Be available for occasional overtime, while enjoying a role with strong balance overall

Qualifications:

• 4–8 years of experience as an Executive Assistant. Venture capital, finance, or a startup environment a plus.
• Bachelor's degree preferred
• Impeccable communication skills and a polished, professional demeanor
• Positive, warm, and mature energy; highly collaborative and proactive
• Ability to work across time zones and coordinate with both in-office and remote colleagues
• Strong discretion and comfort handling confidential information
• Must be comfortable with a hybrid schedule: in-office Monday, Tuesday, and Thursday; remote Wednesday and Friday

100,000 -120,000 YR

Annual bonus eligible, 100% employer-paid medical premiums, 401(k) with 100% company match, 20 days of vacation

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd.

We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting and Venture Capital and Private Equity Principals

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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