Executive Assistant

Career Group; South San Francisco (CA); On-site; USD 66,124 - 68,880; Full time

Job summary

A prestigious life science company is seeking a highly organized Executive Assistant to support the CEO and CBO in South San Francisco. This 4-month contract role involves managing office operations, scheduling, and ensuring a smooth workflow. The ideal candidate will have 5+ years of experience in a similar position, excellent organizational skills, and the ability to handle sensitive information with discretion.

Qualifications

• 5+ years of experience supporting C-level executives.
• Strong organizational skills and ability to manage multiple priorities.
• Proven ability to maintain discretion and handle confidential information.

Responsibilities

• Provide high-level administrative support to the CEO and CBO.
• Manage travel logistics and prepare expense reports.
• Oversee general office operations and maintain confidentiality.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Tools

Microsoft Office Suite

Zoom

Job description

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$48.00/hr - $50.00/hr

Our client, a prestigious life science company, is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO) and Chief Business Officer (CBO), while also overseeing general office management responsibilities. As a key support to two senior leaders, you’ll help ensure they stay organized and focused on high-priority initiatives. You will also take ownership of office operations, ensuring a smooth and efficient work environment for the broader team. The ideal candidate is a self-starter who can manage shifting priorities and execute with professionalism and discretion.

**Please note this is a 4-month, onsite, contract role with an immediate start in South San Francisco. Pay will be $48-50/hr.**

Key Qualifications:

• Provide high-level administrative support to the CEO and CBO, including proactive calendar management, meeting scheduling, and coordination across time zones
• Manage domestic and international travel logistics, including itineraries and last-minute changes
• Prepare and process expense reports and other executive documentation
• Act as a liaison between the executives and internal teams, board members, and external partners
• Draft and proofread communications, presentations, and meeting materials
• Coordinate team events, on-site meetings, and occasional offsites
• Oversee general office operations—manage supplies, vendors, and facilities needs
• Maintain confidentiality and exercise discretion in handling sensitive information
• Support ad hoc projects and strategic initiatives as needed

Qualifications:

• 5+ years of experience supporting C-level executives, ideally in life sciences, biotech, or a related industry
• Strong organizational skills with the ability to manage multiple priorities with efficiency and poise
• Excellent communication and interpersonal skills
• Proven ability to maintain discretion and handle confidential information
• Proficiency with Microsoft Office Suite, Zoom, and general office tools
• Comfortable in a small, fast-paced, and collaborative team environment

Please submit your resume for consideration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Customer Service, and Management

• Industries

  Biotechnology Research and Health and Human Services

Referrals increase your chances of interviewing at Career Group by 2x

Get notified about new Executive Assistant jobs in South San Francisco, CA.

Executive Assistant to the SVP of People

Senior Executive Assistant, People Experience

Foster City, CA $149,000.00-$187,000.00 1 day ago

Executive Assistant to General Partner at Well-known Venture Firm

Executive Assistant to Managing Partner - Venture Capital

San Francisco, CA $80,000.00-$100,000.00 5 months ago

San Francisco, CA $70,000.00-$90,000.00 1 month ago

Brisbane, CA $110,000.00-$150,000.00 1 day ago

San Francisco, CA $68,000.00-$80,000.00 4 months ago

San Francisco, CA $80,000.00-$90,000.00 2 days ago

Executive Assistant to Ken DeLeon - Onsite - Real Estate

San Francisco, CA $37.00-$43.00 2 weeks ago

San Francisco, CA $33.00-$36.00 2 months ago

San Francisco, CA $80,000.00-$90,000.00 1 day ago

San Francisco, CA $90,000.00-$120,000.00 1 hour ago

Redwood City, CA $72,000.00-$85,000.00 3 months ago

San Francisco, CA $89,301.33-$114,816.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.