Executive Personal Assistant

Career Group; Cupertino (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

A next-generation AI hardware company in Cupertino is seeking an exceptional Executive/Personal Assistant to work closely with a C-suite executive. This role involves managing a busy executive's professional and personal systems, requiring organization, communication prowess, and a proactive approach. Candidates will enjoy a competitive salary, equity options, and excellent benefits.

Qualifications

• Experience in market research and executive-level support.
• Ability to write emails in executive tone professionally.
• Willingness to manage both personal and professional tasks.

Responsibilities

• Coordinate and optimize the executive’s calendar.
• Manage the task list to ensure nothing slips through the cracks.
• Assist with personal life management, including meal planning.

Skills

Market Research Ability

Professional Communication

Organization

Positive Mindset

Job description

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $150,000.00/yr

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A next-generation AI hardware company based in Cupertino is rapidly expanding and building out a high-performance team! Backed by some of the world’s top investors, and led by incredibly talented engineers and researchers, this is a one of a kind opportunity for a highly capable Executive/Personal Assistant to partner directly with a C-suite executive

We are looking for an exceptional Executive/Personal Assistant to help run a busy executive’s life and work more effectively. This is not your typical EA/PA role — you’ll be deeply embedded in both the professional and personal systems, helping to scale executive’s time and impact.

What You’ll Own & Operate:

• Coordinate and optimize calendar (work, travel, and personal commitments)
• Create a daily rollup of the most important updates, priorities, and context needed
• Help manage task list and ensure nothing slips through the cracks
• Take ownership of internal BTS programs — onboarding dinners, birthday tracking, team health analytics, etc.
• Build and manage trackers, handle budgeting, and process receipts
• Take initiative on managing personal life:
• Meal planning, health initiatives, and workout scheduling
• Wardrobe coordination (including managing laundry + dry cleaning vendors)
• Personal budget tracking, tax document prep, and family gift planning
• Constantly be thinking: How can I save this person more time?

Skills & Mindset You Bring:

• Strong market research ability (e.g. sourcing top AI startups in NYC)
• Able to write emails and messages in executive’s tone, clearly and professionally
• Capable of building a concise, high-signal daily rollup
• Comfortable with long hours and occasional weekend availability
• Genuinely okay with doing personal assistant work
• Organized, resourceful, fast, and positive mindset

Salary: $110k - $150k + Equity + Excellent Benefits!

5 days onsite in Cupertino

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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