Office Manager

Career Group; Palo Alto (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Vision insurance

Medical insurance

401(k)

Job summary

A fast-growing tech startup in Palo Alto seeks an Office Manager to create a productive workplace. This full-time position allows you to shape team culture and oversee operations in an engaging environment. Successful candidates will have proven office management skills and a collaborative mindset.

Qualifications

• 2+ years in office management or administration in a startup.
• Proficient in Google Workspace and Microsoft Office.

Responsibilities

• Manage daily office functions.
• Coordinate team events and lunches.
• Assist with onboarding and support leadership.

Skills

Organizational skills

Interpersonal skills

Problem-solving

Event planning

Cultural awareness

Tools

Google Workspace

Microsoft Office

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $120,000.00/yr

A fast-growing tech startup in Palo Alto, CA is seeking a warm, organized, and proactive Office Manager to create a comfortable, productive, and engaging workplace for their team. This is a full-time, in-office position that offers the opportunity to shape team culture, oversee essential operations, and support leadership in a dynamic, startup environment. This is an exciting opportunity to join a collaborative and passionate team that values creativity, efficiency, and team bonding. The company offers competitive compensation, a supportive work culture, and the chance to make a direct impact on employee experience and office operations.

Responsibilities:

• Manage daily office functions, including opening and closing procedures
• Coordinate catered lunches, dinners, and snacks for the team
• Source, order, and maintain office supplies and equipment
• Manage vendor relationships, including contracts and payments
• Oversee office maintenance and troubleshoot facility issues
• Handle basic tech setup and coordinate with IT as needed
• Plan and execute fun and engaging team events (in-person and virtual)
• Assist with welcoming and onboarding new team members
• Help coordinate the company’s annual offsite
• Prepare meeting spaces and materials
• Support founders and leadership with administrative tasks
• Assist with improving the overall office atmosphere and layout
• Lead ad hoc administrative and operational projects as needed
• Coordinate quarterly U.S. visits for employees based in another country
• Book travel and housing for remote team members
• Support immigration documentation and compliance efforts

Qualifications:

• 2+ years of experience in office management, administration, or a similar role within a fast paced start-up environment.
• Proven ability to work independently and solve problems with minimal guidance
• Excellent organizational skills and keen attention to detail
• Warm, welcoming demeanor with strong interpersonal skills
• Event planning and team-building experience
• Comfortable in a fast-paced startup environment
• Self-starter mentality with anticipation for team needs
• Cultural awareness and respect for diversity
• Experience in a startup or tech setting
• Proficiency with Google Workspace, Microsoft Office, and productivity tools
• Basic financial literacy (budgeting, invoicing, expense tracking)
• Background in hospitality or customer service

$90K - $120K base salary range, equity and benefits

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd.

We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

Referrals increase your chances of interviewing at Career Group by 2x

Inferred from the description for this job

Vision insurance

Medical insurance

401(k)

Get notified about new Office Manager jobs in Palo Alto, CA.

San Francisco Bay Area $80,000.00-$100,000.00 2 weeks ago

Executive Assistant to Managing Partner - Venture Capital

Executive Assistant to General Partner at Well-known Venture Firm

Palo Alto, CA $130,000.00-$150,000.00 2 weeks ago

Redwood City, CA $72,000.00-$85,000.00 3 months ago

Executive Assistant to Ken DeLeon - Onsite - Real Estate

Palo Alto, CA $135,000.00-$160,000.00 23 hours ago

Brisbane, CA $110,000.00-$150,000.00 22 hours ago

San Francisco Bay Area $125,000.00-$150,000.00 3 weeks ago

Executive Administrative & Office Manager

Executive Assistant to the Chief of Police

San Mateo County, CA $140,000.00-$145,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.