Personal Assistant/House Manager

Career Group; Atherton (CA); On-site; USD 130,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonuses

Full benefits package

Medical insurance

Vision insurance

401(k)

Job summary

A reputable family in the Peninsula is looking for a House Manager and Personal Assistant to oversee household operations full-time. This role demands an organized and discreet individual, proficient in managing complex systems and vendor relationships, ensuring efficient household management.

Qualifications

• 4+ years of experience in personal assistance and household management.
• Excellent communication skills and strong work ethic.
• Proficient with Google Suite and MS Office.

Responsibilities

• Manage multiple homes, oversee day-to-day operations.
• Coordinate vendors and staff.
• Create and maintain household process manuals.

Skills

Organization

Communication

Confidentiality

Time Management

Technical Proficiency

Tools

Google Suite

MS Office

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $150,000.00/yr

A fast-paced and successful Peninsula family is seeking a House Manager and Personal Assistant to help run their household on a full-time basis. This role will oversee the full scope of household operations and projects for their primary Peninsula residence. You will work closely with the principals, their children, and pets to ensure schedules are organized, events are coordinated, and daily errands and projects are managed efficiently. Responsibilities include implementing and maintaining complex household systems and manuals, managing vendor partnerships, assisting with interior and landscaping projects, and overseeing budgets.

We are seeking a professional and articulate individual who is highly poised, organized, and discreet. The ideal candidate should be proficient in various technical databases and e-commerce platforms, including Google Docs. This is an excellent opportunity to work with a kind and successful family in a collaborative environment while having full ownership within the role. Discretionary bonuses and a full benefits package are available.

Key Responsibilities:

• Manage multiple homes, including day-to-day operations, maintenance, and vendor coordination
• Assist with errands, grocery shopping, and meal planning
• Coordinate medical, business, and personal appointments
• Act as the main liaison for all vendors and staff, including hiring and overseeing personnel
• Receive and sort incoming packages and mail
• Handle annual vehicle registration and other recurring projects
• Arrange family travel, both international and domestic
• Oversee special events, such as dinners, holiday celebrations, and vacation planning
• Manage all pet needs, including walks, grooming, and vet appointments
• Create and maintain household process manuals

Qualifications & Skills:

• 4+ years of experience in personal assistance and household management
• Ability to be onsite Monday through Friday and travel domestically between the client’s multiple properties
• Strong and reliable work ethic
• Highly confidential and discreet approach to work
• Excellent communication skills and tech-savvy; expertise in MS Office, Google Suite, modern-day apps, and social media required
• Strong time management skills with the ability to juggle multiple priorities
• Desire to innovate and optimize existing processes for efficiency
• Willingness to adapt and accept feedback

$130K - $150K

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Household Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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