3+ year Executive Assistant - Private Equity

Mission Staffing; United States; On-site; USD 100,000 - 140,000; Full time

Job summary

A staffing agency is seeking an Executive Assistant in New York, NY, to support C-Suite executives. This role requires 3+ years of experience in a fast-paced environment, managing calendars, travel logistics, and ensuring effective communication. The ideal candidate will have strong organizational skills, be proficient in Microsoft Office Suite, and demonstrate high professionalism. This full-time position offers a competitive salary of $100-140k plus bonus.

Qualifications

• 3+ years of experience supporting C-Suite executives.
• Proven ability to manage complex calendars and travel logistics.
• Experience handling sensitive information with confidentiality.

Responsibilities

• Manage the executive’s calendar and prioritize appointments.
• Coordinate complex travel arrangements for the executive.
• Assist with ad hoc projects and organizational goals.

Skills

Strong organizational skills

Excellent communication skills

Proficient in Microsoft Office Suite

Ability to multitask

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Executive Assistant – Private Equity

Location: New York, NY (On-site)

Salary: $100-140k base + 15-30% bonus

Experience Level: 3+ years

Schedule: 4-5 days per week

Company Overview: Our client prides themselves on fostering a dynamic and inclusive work environment where innovation thrives. We are seeking a highly motivated Executive Assistant to join our team and support our C‑Suite in driving our strategic initiatives.

Position Overview: As an Executive Assistant, you will be a key partner to our C‑Suite, providing comprehensive administrative support and acting as a dynamic thought partner in a fast‑paced environment. You will handle various ad hoc projects, coordinate complex travel arrangements, and manage schedules to optimize the executive's time effectively. Your ability to anticipate needs, prioritize tasks, and maintain a high level of confidentiality will be crucial to your success in this role.

Key Responsibilities:

• Administrative Support:
• Manage the executive’s calendar, schedule meetings, and prioritize appointments to ensure efficient time management.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.
• Handle incoming communications, including phone calls, emails, and messages, ensuring timely and appropriate responses.
• Travel Coordination:
• Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation, with attention to cost-effectiveness and time efficiency.
• Anticipate travel needs and manage travel-related documentation and expenses.
• Project Management:
• Assist with ad hoc projects and initiatives as assigned, ensuring timely completion and alignment with organizational goals.
• Conduct research and prepare briefs on relevant topics to support decision‑making processes.
• Relationship Management:
• Serve as a liaison between the executive and internal/external stakeholders, building and maintaining strong relationships.
• Coordinate and facilitate communication across departments to ensure smooth operations.
• Confidentiality & Discretion:
• Handle sensitive information with utmost confidentiality and professionalism.
• Exercise sound judgment in managing competing priorities and maintaining the executive's focus on strategic objectives.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• 3+ years of experience supporting C‑Suite executives or senior management in a fast‑paced environment.
• Proven track record of managing complex calendars and travel logistics.
• Strong organizational and time‑management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Demonstrated ability to work independently and collaboratively as part of a team.
• High level of integrity and professionalism, with a proactive and positive attitude.

Seniority level: Mid‑Senior level

Employment type: Full‑time

Job function: Administrative

Industries: Financial Services, Venture Capital & Private Equity Principals, Capital Markets