Executive Assistant - C Suite - CT & NYC

Mission Staffing; Greenwich (CT); Hybrid; USD 130,000 - 155,000; Full time

Job summary

A leading investment firm is looking for an Executive Assistant to support senior executives. This hybrid role involves managing complex schedules, coordinating travel, and liaising with stakeholders. Ideal candidates will have over 5 years of experience, preferably in financial services. Strong organizational skills, discretion, and a proactive mindset are essential. Compensation ranges from $130,000 to $155,000 plus bonuses, and requires working in both New York City and Stamford offices.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Experience in financial services is a plus.
• Must possess strong organizational skills and attention to detail.

Responsibilities

• Manage complex calendars across multiple offices and time zones.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare meeting logistics, materials, and follow-ups.
• Liaise with senior stakeholders and high-level contacts.

Skills

Proactive calendar management

Strong judgment

Detail-oriented

Resilient and solutions-driven

Effective communication

Job description

Confidential Search – Executive Assistant

Hybrid | New York City & Stamford, CT

Compensation: $130,000–$155,000 base + discretionary bonus

A highly regarded, multi-strategy investment firm is seeking an experienced Executive Assistant to support two senior executives in a dynamic, fast-paced environment. This is a hybrid role requiring time in both New York City and Stamford, CT offices (generally 2–3 days in NYC and 1–2 days in Stamford, with flexibility based on executive calendars).

This position is ideal for a seasoned assistant who thrives in high-performance environments, operates with urgency and discretion, and takes pride in anticipating needs before they arise.

The Role

The Executive Assistant will support:

• Chief People Officer (60%) – Primarily traditional Executive Assistant responsibilities
• Partner & Chief Operating Officer (40%) – Primarily Personal Assistant support

The role requires seamless coordination across business and limited personal matters, proactive calendar and travel management, and strong judgment in a high-expectation setting.

Key Responsibilities

• Complex calendar management across multiple offices and time zones
• Proactive travel coordination (domestic and international) with detailed itineraries
• Meeting preparation, logistics, materials, and follow-ups
• Liaising internally with senior stakeholders and externally with high-level contacts
• Managing shifting priorities with composure and efficiency
• Personal support for the COO as needed (appointments, coordination, select administrative matters)
• Anticipating location changes and adjusting schedules accordingly
• Assisting with recruiting coordination and broader team support as appropriate
• Serving as a trusted gatekeeper and thought partner

The Ideal Candidate

• 5+ years of experience supporting senior executives, ideally within financial services or a similarly fast‑paced industry
• High energy with an “athlete mentality” — execution‑oriented, resilient, and solutions‑driven
• Proactive and anticipatory — thinks several steps ahead
• Strong judgment and decision‑making skills
• Highly organized with exceptional attention to detail
• Polished, personable, and discreet
• Comfortable navigating both structured and evolving environments
• No ego; team‑oriented with a roll‑up‑your‑sleeves mindset