Executive Assistant

Frazer Jones; New York (NY); Hybrid; USD 95,000 - 135,000; Full time

Job summary

Frazer Jones is seeking an experienced Executive Assistant to support senior leaders within our Investor Relations organization. This role emphasizes handling complex administrative tasks with discretion and efficiency.

Ideal candidates will have 5+ years of EA experience in financial services, supporting executives, coordinating calendars and travel, and liaising with investors and internal teams. This is a hybrid role with onsite and remote elements.

Qualifications

• 5+ years of Executive Assistant experience in the financial services industry.
• Ability to support senior executives and manage competing priorities with professionalism and discretion.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Provide comprehensive administrative support to senior Investor Relations executives.
• Manage complex calendars, meeting coordination, and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.
• Organize investor meetings, earnings calls, conferences, roadshows, and executive events.
• Prepare and edit presentations, reports, meeting materials, and executive correspondence.
• Act as a liaison between Investor Relations leaders, executive management, investors, analysts, and internal stakeholders.
• Track priorities, deadlines, and follow-up actions to ensure timely delivery of deliverables.
• Support quarterly earnings and other Investor Relations activities as needed.
• Handle confidential information with discretion.
• Assist with special projects and provide additional administrative support.

Skills

Executive Assistant experience

Calendar management

Travel coordination

Discretion & confidentiality

MS Office proficiency

Tools

Outlook

PowerPoint

Excel

Teams

Job description

Work Arrangement: 4 Days Onsite / 1 Day Remote

Position Summary

We are seeking an experienced and highly organized Executive Assistant to support senior leaders within our Investor Relations organization. This individual will serve as a trusted partner, managing complex administrative responsibilities while helping drive efficiency across a fast-paced, high-profile function.

The ideal candidate will have 5+ years of Executive Assistant experience within the financial services industry, supporting senior executives and managing competing priorities with professionalism, discretion, and attention to detail.

Key Responsibilities

• Provide comprehensive administrative support to senior Investor Relations executives.
• Manage complex calendars, meeting coordination, and scheduling across multiple time zones.
• Coordinate domestic and international travel arrangements, including detailed itineraries and expense reporting.
• Organize investor meetings, earnings calls, conferences, roadshows, and executive events.
• Prepare and edit presentations, reports, meeting materials, and executive correspondence.
• Act as a key liaison between Investor Relations leaders, executive management, investors, analysts, and internal stakeholders.
• Track priorities, deadlines, and follow-up actions to ensure timely execution of key deliverables.
• Support quarterly earnings and other Investor Relations activities as needed.
• Handle confidential and sensitive information with the highest level of discretion.
• Assist with special projects and provide additional administrative support as required.

Required Qualifications

• 5+ years of Executive Assistant experience supporting senior executives within Investor Relations
• Experience supporting leaders within Investor Relations, Investment Banking, Asset Management, Private Equity, Capital Markets, Corporate Finance, or related financial environments.
• Strong understanding of financial services terminology and executive-level business operations.
• Exceptional calendar management, travel coordination, and meeting planning skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proven ability to exercise discretion and maintain confidentiality.