Executive Assistant

The Larko Group; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

The Larko Group is seeking a highly organized Executive Assistant to support a Managing Director and Strategic Partnerships team in a fast-paced, global environment. You will manage complex calendars, coordinate domestic and international travel, prepare briefings and reports, and act as a trusted partner with discretion.

The role requires strong communication, judgment, and the ability to multitask across high-priority initiatives. Bachelor’s degree and 2–4+ years of EA experience are required.

Qualifications

• Bachelor’s Degree required.
• 2–4+ years of Executive Assistant experience supporting senior executives, investment professionals, or leadership teams.
• Proven ability to manage complex calendars and coordinate across in-person and remote teams.
• Highly organized, proactive, and detail-oriented with the ability to prioritize in a fast-paced environment.
• Exceptional written and verbal communication skills with stakeholders.
• Discretion and professionalism when handling confidential information.

Responsibilities

• Provide high-level administrative support to the Managing Director and Strategic Partnerships team.
• Own and proactively manage a complex executive calendar across global time zones.
• Prepare executive briefings, documentation, and recommendations for decision-making.
• Coordinate agendas, presentations, and materials to enhance meeting effectiveness.
• Act as gatekeeper and point of contact for internal and external stakeholders.
• Prepare reports and business documents with confidentiality and discretion.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare for frequent client visits and executive engagements; arrange logistics and schedules.
• Monitor deadlines, commitments, and action items; follow up with stakeholders.

Skills

Calendar management

Administrative support

Executive support

Communication skills

Travel coordination

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Concur

Travel management systems

Job description

We are seeking a highly organized, proactive Executive Assistant to support a Managing Director and Strategic Partnerships team. This role serves as a trusted partner, anticipating needs, managing complex priorities, and ensuring seamless execution across a fast-paced, global environment. The ideal candidate is a strategic thinker with exceptional attention to detail, strong judgment, and the ability to build trusted relationships while managing calendars, travel, communications, and key initiatives with professionalism and discretion.

Responsibilities

• Provide comprehensive, high-level administrative support to the Managing Director and Strategic Partnerships team, serving as a trusted partner by anticipating needs, managing priorities.
• Own and proactively manage a complex executive calendar, balancing business and personal commitments, prioritizing competing demands, coordinating internal and external meetings, and ensuring optimal use of time across global time zones.
• Serve as a strategic partner in calendar management by identifying conflicts, anticipating scheduling needs, preparing executive briefings, and providing timely updates, documentation, and recommendations to support effective decision-making.
• Enhance meeting effectiveness by coordinating agendas, presentations, and supporting materials in advance; ensuring meeting logistics are prepared, tracking follow-up items, and driving accountability for next steps.
• Act as a key point of contact and gatekeeper for the Strategic Partnerships team, managing incoming requests with professionalism, exercising sound judgment, and building strong relationships with internal stakeholders, clients, and external partners.
• Provide accurate and detail-oriented administrative support, including preparation of reports, presentations, correspondence, and business documents while maintaining a high level of confidentiality and discretion.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, visas, itineraries, and meeting schedules, while considering executive preferences and maximizing efficiency.
• Anticipate and prepare for frequent client visits, business trips, and executive engagements by coordinating logistics, materials, schedules, and follow-up activities to ensure successful outcomes.
• Proactively monitor deadlines, commitments, and action items, following up with key stakeholders to ensure timely completion and keeping leadership informed of progress and potential issues.
• Support the Managing Directors with special projects, ad hoc requests, research, and operational initiatives requiring strong organizational skills, attention to detail, and the ability to manage shifting priorities.
• Partner closely with the broader Administrative Team to coordinate workflows, share best practices, and provide consistent support across the organization

Ideal Experience

• Bachelor’s Degree required.
• 2–4+ years of Executive Assistant experience supporting senior executives, investment professionals, or leadership teams.
• Proven ability to manage complex calendars, coordinate across in-person and remote teams, and optimize executive time.
• Highly organized, proactive, and detail-oriented with the ability to prioritize and anticipate needs in a fast-paced environment.
• Exceptional written and verbal communication skills with the ability to interact confidently with stakeholders.
• Demonstrated discretion and professionalism when handling confidential information and high-stakes situations.
• Flexible and adaptable, with the ability to adjust priorities, respond with urgency, and support occasional after-hours needs.
• Proficient in Microsoft Office Suite, Concur or expense platforms, and travel management systems.

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