Executive Assistant to IR Team

Glocap Search; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonus

Excellent benefits

Job summary

Glocap Search in New York, NY, seeks an experienced Executive Assistant to support the Investor Relations team. Hybrid 4:1 - in office Mon-Thu, with remote Fridays. The role involves calendar management, travel logistics, and investor materials across time zones.

Ideal candidates have 5+ years in senior administrative roles, strong organizational and communication skills, and proficiency in MS Office. Bachelor’s degree required; discretionary bonus and excellent benefits offered.

Qualifications

• 5+ years of Executive Assistant or senior administrative experience, preferably in financial services
• Experience supporting multiple senior leaders across time zones
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills

Responsibilities

• Manage complex calendars for multiple senior leaders across offices and time zones
• Coordinate internal and external meetings, including rooms, catering, and A/V
• Arrange business travel and handle related logistics
• Prepare and submit expense reports in accordance with firm policies
• Maintain contact lists, distribution groups, and administrative records
• Provide phone coverage and backup support for other Executive Assistants as needed
• Organize and maintain investor materials
• Track and distribute investor communications and reminders
• Prepare and review presentations and investor-facing documents

Skills

Executive support

Calendar management

Multi-timezone coordination

Communication

Attention to detail

Discretion

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

POSITION: Executive Assistant to IR Team

LOCATION: New York, NY (Hybrid 4:1 - in office Monday-Thursday)

COMPENSATION: $120-150K DOE + discretionary bonus + excellent benefits

HOURS: 8:30am - 5:00pm (with flexibility as needed)

BACHELOR'S DEGREE: Required

Our client, a private equity firm, is seeking an experienced Executive Assistant to provide administrative and project support to their Investor Relations team. This role supports multiple team members within a fast-paced, client-facing environment and is ideal for someone with strong judgment, exceptional organizational skills, and experience managing competing priorities across time zones. The position offers exposure to senior leadership and meaningful involvement in investor-related and team initiatives. The role is in-office Monday through Thursday, with remote work on Fridays, subject to firm policy.

Responsibilities:

• Manage complex calendars for multiple senior leaders across offices and time zones
• Coordinate internal and external meetings, including rooms, catering, and A/V
• Arrange business travel and handle related logistics
• Prepare and submit expense reports in accordance with firm policies
• Maintain contact lists, distribution groups, and administrative records
• Provide phone coverage and backup support for other Executive Assistants as needed
• Organize and maintain fund data rooms and investor materials
• Track and distribute capital call reminders and investor communications
• Prepare and review presentations and investor-facing documents

Requirements:

• 5+ years of Executive Assistant or senior administrative experience, preferably in financial services
• Experience supporting multiple senior leaders simultaneously
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills
• High attention to detail, discretion, and professionalism
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
• Ability to work effectively across offices and time zones
• Proactive, adaptable, and collaborative approach