Executive Assistant

Setec Alpha; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Setec Alpha is seeking multiple Executive Assistants to provide high-level administrative and operational support across departments. You will manage complex calendars, prioritize communications, and act as a primary contact between internal teams, external partners and investors.

Role requires seven+ years of experience and a preferred bachelor's degree. Proficiency in Slack, Confluence, SharePoint, and MS Office/Outlook is desired; openness to AI-enhanced workflows is a plus.

Qualifications

• Seven or more years of relevant professional experience.
• A bachelor's degree is preferred.
• Experience in client services, Investor Relations, executive support, or other client-facing roles is a plus.
• Candidates from diverse professional backgrounds encouraged to apply; finance experience not required.
• Proficiency with productivity tools such as Slack, Confluence and SharePoint; ability to integrate AI into workflows.
• Strong organizational, communication and problem-solving skills; attention to detail.

Responsibilities

• Provide high-level administrative and operational support to the relevant team, balancing strategic priorities with day-to-day responsibilities.
• Manage complex, fast-changing calendars, prioritize communications, and act as a key contact between internal teams, external partners and investors.
• Coordinate travel, meetings and events with exceptional attention to detail and smooth execution.
• Support special projects and take on additional responsibilities as business needs evolve.

Skills

Calendar management

Executive support

Communication

Problem solving

Independent work

Team collaboration

Education

Bachelor's degree

Tools

Slack

Confluence

SharePoint

Microsoft Outlook

Microsoft Office

Job description

My client are an Investment Management company looking for multiple Executive Assistants to work across different departments with their group. The successful candidate will;

• Provide high-level administrative and operational support to the relevant team, balancing strategic priorities with day-to-day responsibilities.
• Manage complex, fast-changing calendars, prioritize incoming communications, and act as a key point of contact between internal teams, external partners, and investors.
• Coordinate travel, meetings, and events with exceptional attention to detail, ensuring smooth and efficient execution.
• Support special projects and take on additional responsibilities as business needs evolve.
• Have seven or more years of relevant professional experience; a bachelor's degree is preferred.
• Have experience in client services, Investor Relations, executive support, or other client-facing roles is a plus.
• Candidates from diverse professional backgrounds are encouraged to apply—prior finance experience is not required.
• Strong aptitude for learning and using productivity tools such as Slack, Confluence, and SharePoint, with the ability to incorporate generative AI into daily workflows.
• Proficiency with Microsoft Office, particularly Outlook, is preferred.
• Exceptional organizational, communication, and problem-solving skills, with a keen eye for detail.
• Ability to excel in a fast-paced environment while handling sensitive and confidential information with professionalism and discretion.
• A proactive, accountable approach to work, with a demonstrated ability to work both independently and collaboratively as part of a team.