Executive Assistant

Career Group; Menlo Park (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Career Group is seeking an Executive Assistant for a high-visibility role supporting the Investor Relations team. The position is hybrid (four days onsite, one day remote) and temp-to-perm, with opportunities to become a long-term member of a premier venture capital environment.

Ideal candidates have 5+ years of EA experience with strong discretion, superb calendar control, and flawless communication. Proficiency in MS Office and Google Workspace is required, and a polished, professional

Qualifications

• 5+ years of experience supporting senior-level executives in fast-paced environments.
• Experience in venture capital, private equity, or financial services preferred.
• Exceptional calendar management and organizational skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide executive-level administrative support to senior Investor Relations team members.
• Manage complex calendars across multiple time zones.
• Coordinate internal and external meetings, calls, and appointments.
• Arrange and manage travel, including itineraries.
• Prepare executives for meetings with organized schedules and materials.
• Handle confidential information with discretion.
• Prioritize and route communications appropriately.
• Coordinate meetings with investors, LPs, portfolio companies, and external stakeholders.
• Assist with meeting materials and logistics.
• Track follow-ups and deadlines to ensure timely execution.
• Coordinate team meetings, offsites, and events.
• Collaborate with other EAs and internal teams for smooth coordination.
• Anticipate executives' needs and manage administrative details.

Skills

Executive support

Calendar management

Written communication

Discretion

Cross-timezone coordination

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Our client, a leading venture capital firm, is seeking a highly polished and proactive Executive Assistant to support senior members of the firm's Investor Relations team. This is a high-visibility opportunity for an experienced EA who thrives in a fast-paced, sophisticated environment and is exceptional at managing complex schedules, coordinating priorities, and providing seamless day-to-day support.

This position is temp-to-perm and follows a hybrid schedule of four days per week onsite and one day remote. It offers the opportunity to become a long-term member of a high-performing investment organization.

Responsibilities

• Provide comprehensive executive-level administrative support to senior members of the Investor Relations team
• Manage complex, frequently changing calendars and scheduling across multiple time zones
• Coordinate internal and external meetings, calls, and appointments
• Arrange and manage domestic and international travel, including detailed itineraries
• Prepare executives for meetings by organizing schedules, materials, and relevant information
• Handle sensitive and confidential information with a high degree of discretion
• Manage incoming communications and correspondence, prioritizing and routing information appropriately
• Coordinate meetings with investors, limited partners, portfolio companies, and other external stakeholders
• Assist with meeting preparation, including agendas, materials, and logistics
• Track follow-ups, deadlines, and action items to ensure timely execution
• Coordinate team meetings, offsites, and occasional events
• Partner closely with other EAs and internal teams to ensure smooth coordination across the firm
• Anticipate executives' needs and proactively manage administrative details before they arise
• Take ownership of day-to-day administrative operations and serve as a trusted partner to the executives you support

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior-level executives
• Experience in venture capital, private equity, investment banking, financial services, or another highly professional environment preferred
• Exceptional calendar management and organizational skills
• Strong written and verbal communication skills
• Extremely detail-oriented with excellent follow-through
• Ability to prioritize and manage multiple competing demands in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Comfortable working with senior executives, investors, and high-profile external contacts
• Strong judgment and ability to anticipate needs
• Proficiency with Microsoft Office, Google Workspace, and modern scheduling/communication tools