Executive Administrative Specialist

C340 UMass Memorial Medical Group, Inc.; New London (CT); On-site; USD 50,000 - 73,000; Full time

Benefits offered by this job

Signing bonus

Job summary

UMass Memorial Health is seeking an experienced administrative professional to support a division head with high-level secretarial duties. You will manage correspondence, meetings, and complex scheduling, while upholding confidential policies and ensuring efficient operations.

The role requires 3–5 years of secretarial/administrative experience and proficiency with MS Office suite; there may be a signing bonus, and final compensation will reflect hours and internal equity considerations.

Qualifications

• Associates Degree in Secretarial Science or equivalent.
• 3–5 years of secretarial/administrative support experience.
• Software used includes word processing, spreadsheets, presentation graphics and database.
• Experience with additional applications such as project management, scheduling or budgeting tools may be used.

Responsibilities

• Lead duties coordinating activities and personnel; schedule and monitor workflow.
• Prepare correspondence, memos and reports; proofreading and formatting.
• Arrange meetings; coordinate travel for supervisor and group.
• Coordinate internal and external meetings; prepare agendas and distribute.
• Provide information to high-level contacts and expedite matters.

Skills

Administrative support

Time management

Communication

Education

Associates Degree in Secretarial Science or equivalent

Tools

Word processing

Spreadsheets

Presentation graphics

Database

Scheduling software

Budgeting tools

Job description

UMass Memorial Health is seeking an experienced administrative professional to support a division head with high-level secretarial duties. You will manage correspondence, meetings, and complex scheduling, while upholding confidential policies and ensuring efficient operations.

The role requires 3–5 years of secretarial/administrative experience and proficiency with MS Office suite; there may be a signing bonus, and final compensation will reflect hours and internal equity considerations.