Executive Admin Secretary – Onsite, OBGYN

HAHHH; Worcester, Northern (MA, KY); Hybrid; USD 33,000 - 48,000; Full time

Job summary

UMass Memorial Health is seeking a Secretary/Executive Admin for the OBGYN division in Worcester, MA. This full-time, on-site role supports the head of a division with high-level administrative functions and confidential tasks.

The position requires an Associate's degree and 3–5 years of secretarial experience, plus proficiency with Word, Excel, PowerPoint, and database tools. The successful candidate will handle meetings, travel, budgets, and complex scheduling while maintaining professional

Qualifications

• Associates Degree in Secretarial Science or equivalent.
• 3-5 years of secretarial/administrative support experience.
• Software used: Word processing, spreadsheet, presentation graphics, database.

Responsibilities

• Lead duties coordinating activities and staff; implement systems.
• Prepare correspondence, memos and reports; edit for grammar and style.
• Arrange meetings; coordinate travel for supervisor and groups.
• Coordinate large internal and external meetings; prepare agendas.
• Handle confidential information and interface with executives.
• Process standard and non-standard office paperwork; follow up on tasks.
• Assist with departmental operating budgets and reports.
• Set up and maintain confidential files and office equipment.

Skills

Secretarial support

Administrative support

Scheduling

Communication

Education

Associates Degree in Secretarial Science

Tools

Word processing

Spreadsheet

Presentation graphics

Database

Job description

UMass Memorial Health is seeking a Secretary/Executive Admin for the OBGYN division in Worcester, MA. This full-time, on-site role supports the head of a division with high-level administrative functions and confidential tasks.

The position requires an Associate's degree and 3–5 years of secretarial experience, plus proficiency with Word, Excel, PowerPoint, and database tools. The successful candidate will handle meetings, travel, budgets, and complex scheduling while maintaining professional