Executive Administrative Lead

Avacend Inc; Washington (District of Columbia); On-site; USD 52,000 - 68,000; Full time

Job summary

Avacend Inc. in Washington, DC seeks a Senior Administrative Assistant to provide high-level administrative support to senior management, coordinate department activities, and manage confidential information and department-wide projects.

The role requires strong organizational skills, attention to detail, and the ability to work independently with minimal supervision. Responsibilities include scheduling, file management, expense processing, and ensuring efficient office operations.

Qualifications

• High school diploma or equivalent required.
• 4+ years of administrative support experience preferred.
• Business Administration or related college degree preferred.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Intermediate proficiency in Microsoft Access preferred.
• Strong verbal, written, and oral communication skills.
• Excellent interpersonal skills and ability to work effectively with senior-level management.
• Outstanding telephone etiquette and professional business conduct.

Responsibilities

• Greet visitors, answer and screen telephone calls, take messages, and respond to routine inquiries and requests.
• Provide work direction to lower-level clerical staff when required.
• Serve as a key internal and external contact for the department or division.
• Maintain calendars and schedules and coordinate appointments and engagements for department leadership.
• Coordinate meetings and conferences, including catering, travel, lodging, presentation materials, equipment, and special events.
• Order office supplies and monitor inventory, equipment, and service requirements.
• Submit service requests for office equipment repairs and maintenance.
• Sort and distribute departmental mail and prioritize incoming correspondence.
• Compose, edit, and proofread documents and correspondence.
• Collect and maintain data for reports, charts, graphs, spreadsheets, and databases.
• Organize and maintain departmental filing systems, databases, and records.
• Assist with department budget reconciliation and expenditure tracking.
• Process expense reports and maintain accounting-related records.
• Support changes to office operations and ensure effective use of equipment, materials, and workspace.
• Research complex and non-routine problems and inquiries.
• Interpret departmental policies, procedures, and best practices to resolve administrative issues.
• Manage multiple administrative projects from initiation through completion.
• Handle highly confidential information with discretion and professionalism.

Skills

Verbal communication

Written communication

Oral communication

Organizational skills

Time-management

Independent work

Education

High school diploma or equivalent

Business Administration or related college degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Avacend Inc. in Washington, DC seeks a Senior Administrative Assistant to provide high-level administrative support to senior management, coordinate department activities, and manage confidential information and department-wide projects.

The role requires strong organizational skills, attention to detail, and the ability to work independently with minimal supervision. Responsibilities include scheduling, file management, expense processing, and ensuring efficient office operations.