Executive Admin for VP-Level Support

AbbVie; Town of Texas (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Job summary

AbbVie is seeking an experienced Administrative Assistant to provide high-level support to the VP level. The role involves managing calendars, coordinating travel, preparing materials, and handling sensitive information with discretion.

You will also support meeting planning, expense reporting, and onboarding new staff. Strong communication, Microsoft Office proficiency, and a proactive, cross-functional mindset are essential.

Qualifications

• Minimum 3 years of administrative assistant related experience.
• High School diploma or equivalent.
• Experience providing support to VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat.

Responsibilities

• Provide advanced administrative support to VP level.
• Manage calendars and travel arrangements, including domestic and international travel.
• Prepare presentations and business documents from source materials.
• Handle billing, scheduling, and coordination of meetings/events.
• Maintain confidential information and professional interactions with executives.
• Onboard new staff and coordinate office setups as needed.

Skills

Administrative support

Calendar management

Travel scheduling

Expense reporting

Document preparation

Executive support

Confidential information handling

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

AbbVie is seeking an experienced Administrative Assistant to provide high-level support to the VP level. The role involves managing calendars, coordinating travel, preparing materials, and handling sensitive information with discretion.

You will also support meeting planning, expense reporting, and onboarding new staff. Strong communication, Microsoft Office proficiency, and a proactive, cross-functional mindset are essential.