Executive Administrative Coordinator

Front Porch Communities & Services; Glendale (CA); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

Medical plans

PTO

403(b) plan

Flexible spending

Employee assistance

Leadership programs

Job summary

Front Porch Communities & Services is seeking a full-time Administrative Assistant in Lincolnshire, IL. The role provides advanced administrative and operational support, coordinating executive-level activities and ensuring efficient day-to-day operations across departments.

The position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3 years of office administration experience (essential).
• 5 years of office administration and project management experience (preferred).
• Associate degree or equivalent; two years of college-equivalent education (essential).
• Bachelor's degree in Liberal Arts (preferred).

Responsibilities

• Provide administrative and operational support to assigned leadership and ensure efficient day-to-day workflow.
• Coordinate meetings, appointments, and events; prepare materials and document meeting outcomes.
• Manage incoming communications (calls and emails); prioritize and route inquiries appropriately.
• Prepare, review, and format correspondence, reports, and presentations.
• Maintain organized filing systems and records; ensure accuracy and accessibility.
• Track action items, deadlines, and deliverables; follow up for timely completion.
• Coordinate travel arrangements and process expense reports per policy.
• Support cross-functional coordination across departments and stakeholders.
• Assist with special projects and administrative processes as assigned.
• Handle sensitive information with discretion and professionalism.

Skills

Administrative support

Meeting coordination

Communication

Time management

Education

Associate degree – 2 years of related experience or two years of college

Bachelor's Degree – Liberal Arts

Job description

Front Porch Communities & Services is seeking a full-time Administrative Assistant in Lincolnshire, IL. The role provides advanced administrative and operational support, coordinating executive-level activities and ensuring efficient day-to-day operations across departments.

The position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.