Deal Ops Administrative Assistant

Lincoln International; United States; Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Blue Cross Blue Shield PPO Insurance

VSP Vision Insurance

Delta Dental Insurance

LTD, STD and Life Insurance

401K Plan and Profit Share

Paid Time Off (17 days)

Competitive salary

End of year discretionary bonus

Job summary

Lincoln International is seeking an organized executive assistant to support deal teams in Chicago. You will manage calendars, coordinate meetings, process expenses, and assist with travel, while handling routine communications and document preparation.

Ideal candidates bring strong MS Office, Salesforce and Concur familiarity, plus a track record of accuracy, reliability and teamwork in a fast-paced corporate setting.

Qualifications

• Proven experience as an assistant or similar role in a corporate environment.
• Minimum of Associate’s Degree required.
• Proficiency in Microsoft Office.
• Experience using Salesforce and Concur is a plus.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Strong organization and multitasking abilities.
• Good time management and prioritization skills.

Responsibilities

• Become knowledgeable of Lincoln’s business and how merger activity works.
• Proficient in Salesforce; manage Deal Tracker tasks.
• Enter contacts for marketing lists and Outlook contacts.
• Research companies and contacts for active deals and post-close marketing.
• Track status of potential investors with the deal team in Salesforce.
• Arrange domestic and international travel for deal teams.
• Process expenses through Concur.
• Schedule meetings and manage calendar logistics.
• Print and bind books as needed; other admin duties as required.
• Assist with shipments and scheduling of strategic reviews.
• Mentor interns as part of the team.

Skills

Communication

Attention to detail

Organization

Time management

Multitasking

Education

Associate’s Degree

Tools

Microsoft Office

Salesforce

Concur

Job description

Lincoln International is seeking an organized executive assistant to support deal teams in Chicago. You will manage calendars, coordinate meetings, process expenses, and assist with travel, while handling routine communications and document preparation.

Ideal candidates bring strong MS Office, Salesforce and Concur familiarity, plus a track record of accuracy, reliability and teamwork in a fast-paced corporate setting.