Administrative Coordinator - ARCH

Front Porch Communities & Services; Glendale (CA); On-site; USD 39,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

Medical plans

PTO

403(b) plan

Flexible spending

Employee assistance

Leadership programs

Job summary

Front Porch Communities & Services is seeking a full-time Administrative Assistant in Lincolnshire, IL. The role provides advanced administrative and operational support, coordinating executive-level activities and ensuring efficient day-to-day operations across departments.

The position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3 years of office administration experience (essential).
• 5 years of office administration and project management experience (preferred).
• Associate degree or equivalent; two years of college-equivalent education (essential).
• Bachelor's degree in Liberal Arts (preferred).

Responsibilities

• Provide administrative and operational support to assigned leadership and ensure efficient day-to-day workflow.
• Coordinate meetings, appointments, and events; prepare materials and document meeting outcomes.
• Manage incoming communications (calls and emails); prioritize and route inquiries appropriately.
• Prepare, review, and format correspondence, reports, and presentations.
• Maintain organized filing systems and records; ensure accuracy and accessibility.
• Track action items, deadlines, and deliverables; follow up for timely completion.
• Coordinate travel arrangements and process expense reports per policy.
• Support cross-functional coordination across departments and stakeholders.
• Assist with special projects and administrative processes as assigned.
• Handle sensitive information with discretion and professionalism.

Skills

Administrative support

Meeting coordination

Communication

Time management

Education

Associate degree – 2 years of related experience or two years of college

Bachelor's Degree – Liberal Arts

Job description

Front Porch is hiring!! Full-Time Administrative Assistant- this position is located in Lincolnshire, IL. Pay Range: $28.50 - $33.50.

Summary

The Administrative Coordinator provides advanced administrative and operational support by coordinating executive-level activities, facilitating communication, and ensuring efficient day-to-day operations across assigned departments or functions.

Essential Functions

• Provide administrative and operational support to assigned leadership, ensuring efficient day-to-day workflow.
• Coordinate meetings, appointments, and events; prepare materials and document meeting outcomes as needed.
• Manage incoming communications, including calls and emails; prioritize and route inquiries appropriately.
• Prepare, review, and format correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems and records, ensuring accuracy and accessibility of information.
• Track action items, deadlines, and deliverables; follow up to ensure timely completion.
• Coordinate travel arrangements and process expense reports in accordance with organizational policies.
• Support cross-functional coordination and communication across departments and stakeholders.
• Assist with special projects, initiatives, and administrative processes as assigned.
• Handle sensitive and confidential information with discretion and professionalism
• Perform all other related duties as assigned.

Communication/Interpersonal

• Practical oral and written communication skills are appropriate to the audience's needs.
• Ability to develop and deliver effective presentations live via online or virtual mediums.
• Excellent collaboration and team-building skills.
• Practical conflict management skills.
• Ability to effectively build relationships with customers and executive management.

Decision Making/Organizational Skills

• Demonstrate a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Ability to perform work independently with minimal supervision.
• Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

Productivity

• Demonstrated time management and priority-setting skills.
• Ability to simultaneously handle multiple priorities.
• Ability to work in a fast-paced, dynamic environment.
• Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.
• Ability to define, develop, and analyze performance measures and metrics; exercise sound judgment and make decisions based on accurate and timely analysis.

Project Management

• Demonstrated project management skills.
• Demonstrated planning and project oversight/management skills.
• Demonstrated skills in project plan design and implementation, directing projects, coordinating the work of operational teams, and managing project budgets.
• Effectively manages project deadlines and escalates issues as appropriate.

Experience Or Equivalent Qualifications

Essential: 3 years of office administration experience

Preferred: 5 years of office administration and project management experience

Education Or Equivalent Qualifications

Essential: Associate degree - 2 years of related experience or two years of college

Preferred: Bachelor's Degree- Liberal Arts

Physical Requirements And Working Conditions

The physical demands described here are those an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform these functions:

• Must be able to remain stationary for extended periods of time.
• Must be able to frequently move about inside the facility to access file cabinets, office machinery, etc.
• To perform the job's essential functions, you must be able to constantly operate a computer and other office productivity equipment, such as a calculator, copy machine, and computer printer.
• Must be able to lift or carry items:
• Seldom: 11-25 pounds.
• Occasionally: 11-25 pounds.
• Frequently: 1-10 pounds.
• Constantly: Negligible weight.
• Must occasionallyascend/descend stairs to provide essential services.
• Must succinctly communicate information and ideas so that others will understand the information accurately.
• Must consistently work in an office and an assisted living facility-type atmosphere.

Benefits & Perks

At Front Porch, we believe in supporting our team members both at work and beyond. We offer competitive pay, opportunities for growth, and a variety of benefits and resources designed to support your well-being, financial future, and professional development. Benefit eligibility varies by position, employment type, and plan requirements.

• Competitive pay
• Medical, dental, and vision plans
• Paid time off (PTO) and Anniversary Recognition Day
• 403(b) retirement savings plan with company matching
• Flexible spending accounts and health savings account
• Employee Assistance Program: Heart Fund Learn More
• Leadership and skills development opportunities

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate’s knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.