Executive Assistant & Office Operations Lead

Willow-Bridge-Property-Compan; Nashville (TN); On-site; USD 60,000 - 95,000; Full time

Job summary

Lincoln Property Company seeks an Executive Assistant and Office Manager to provide executive-level administrative support to senior leaders and oversee day-to-day office operations, vendors, and facilities to ensure a well-run and professional workplace.

This role coordinates calendars and travel, prepares reports and materials, manages budgets and vendor contracts, handles onboarding, and liaises with building management while maintaining confidentiality.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and experience considered.
• 5+ years of experience in an Executive Assistant and/or Office Manager role; commercial real estate experience preferred.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills and a professional, service-oriented demeanor.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to manage vendor relationships and office budgets.
• Ability to exercise sound judgment and discretion with confidential information.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Manage calendars, travel arrangements, correspondence, and meeting preparation for assigned executives.
• Prepare expense reports, presentations, and meeting materials on behalf of assigned executives.
• Oversee day-to-day office operations, including supplies, equipment, vendor relationships, and facilities requests.
• Manage office budget and vendor contracts for supplies, catering, maintenance, and office services.
• Coordinate office events, meetings, and visitor logistics, including conference room scheduling and hospitality.
• Oversee reception, mail, and shipping/receiving functions, ensuring smooth daily operations.
• Support new hire onboarding logistics, including workspace setup, equipment, and building access.
• Serve as the primary point of contact for building management, security, and safety procedures.
• Maintain confidentiality of sensitive business and personnel information.
• Perform other duties and responsibilities as assigned.

Skills

Organizational skills

Multitasking

Written and verbal communication

Microsoft Office

Vendor management

Budget management

Confidential information handling

US work authorization

Education

Bachelor's degree preferred

Job description

Lincoln Property Company seeks an Executive Assistant and Office Manager to provide executive-level administrative support to senior leaders and oversee day-to-day office operations, vendors, and facilities to ensure a well-run and professional workplace.

This role coordinates calendars and travel, prepares reports and materials, manages budgets and vendor contracts, handles onboarding, and liaises with building management while maintaining confidentiality.