Executive Administrative Assistant to Directors

MSD; North Wales (Montgomery County); Híbrido; USD 64.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual bonus

Long-term incentive

Benefits package

Descripción de la vacante

MSD is seeking an Associate II Administrative Assistant to provide comprehensive support to director-level managers at Headquarters. The role requires discretion, superb organization, and initiative in handling confidential information.

Responsibilities include calendar and meeting management, travel planning, expense reporting via SAP, Concur, and Ariba, onboarding support, and ensuring professional communication with executives and clients.

Formación

• Minimum of 3 years of administrative assistance experience in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience with SAP, Concur, and Ariba for processing expense reports.
• Strong written and verbal communication skills with executives and clients.
• Confidentiality and professionalism in handling sensitive information.

Responsabilidades

• Calendar and meeting management for directors, including scheduling, blocking time, travel and vacations.
• Coordinate meeting logistics for large and small meetings with prepared materials.
• Manage Outlook inbox, distribution lists, and meeting invites.
• Draft and distribute professional correspondence for executives.
• Coordinate complex domestic travel arrangements with the travel team.
• Process expense reimbursements using SAP, Concur and Ariba.
• Facilitate onboarding of new hires and offboarding, manage hardware and resources.
• Maintain confidentiality and uphold high professional standards.
• Manage multiple tasks in a deadline-driven environment; support ad-hoc projects.

Conocimientos

Administrative Support

Data Entry

Email Management

Meeting Organization

Microsoft Office

Microsoft Outlook

Office Administration

Prioritization

Expense Reports

Project Coordination

Project Management

Purchase Orders

SAP Ariba

Travel Coordination

Vendor Management

Educación

High School Diploma or equivalent

Herramientas

Microsoft Office Suite

SAP Ariba

Concur

Descripción del empleo

MSD is seeking an Associate II Administrative Assistant to provide comprehensive support to director-level managers at Headquarters. The role requires discretion, superb organization, and initiative in handling confidential information.

Responsibilities include calendar and meeting management, travel planning, expense reporting via SAP, Concur, and Ariba, onboarding support, and ensuring professional communication with executives and clients.