Executive Assistant

Netpace Inc.; Chapel Hill (NC); On-site; USD 40,000 - 52,000; Full time

Job summary

Netpace Inc. seeks an experienced office professional to provide principal administrative support to directors, handling confidential information with discretion and maintaining efficient operation of the office.

The role includes calendar and travel coordination, document preparation, correspondence, and file management, ensuring timely, accurate information flow and professional communication with internal and external contacts.

Qualifications

• Two (2) years of progressive experience in a clerical, administrative or office management role.

Responsibilities

• Acts as the primary assistant to a director.
• Organizes supervisor's files (electronic and paper).
• Ensure materials are accessible and file maintenance is current.
• Maintain confidentiality of information.
• Research and composes correspondence, memoranda and reports using office software.
• Compiles materials from multiple sources into a unified presentation.
• Coordinates project and report data with department managers.
• Distributes meeting agendas and documents in advance to attendees.
• Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments; provides information or referrals.
• Opens, reads and screens mail addressed to supervisor; responds to routine correspondence and email.
• Schedules calendar commitments for supervisor; arranges meetings, travel logistics for executives and officials.
• Monitors and maintains administrative office budget.

Skills

Clerical experience

Administrative support

Office management

Tools

Office software

Job description

Job Summary

Provides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce

Job Summary

Provides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.

Job Responsibilities

• Serves as primary assistant to a director.
• Organizes supervisor's files (electronic and paper).
• Ensure materials are readily accessible and that file maintenance is current.
• Maintain confidentiality of information.
• Research and composes a variety of correspondence, memoranda and reports using office support software

packages.

• Compiles materials from multiple sources into a unified presentation.
• Communicates and follows up with department managers regarding project and report data due to

supervisor.

• Ensures agenda and documents for discussion are distributed in advance to meeting attendees.
• Prepares and distributes minutes of meetings.
• Screens telephone calls, visitors and appointments.
• Provides information or refers appropriately.
• Opens, reads and screens mail addressed to supervisor.
• Responds to routine correspondence as instructed.
• Responds to email as instructed.
• Schedules calendar commitments for supervisor.
• Arranges meetings, conferences and travel logistics for executives and officials.
• Monitors and maintains administrative office budget.

Required Skills & Experience:

• Two (2) years of progressive experience in a clerical, administrative or office management role