Administrative Assistant

The EDH Global; Town of Florida (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading professional services firm is seeking an experienced Administrative Assistant to support senior staff and mid-management in New York. The successful candidate will manage calendars, plan travel, and interact with clients. Essential qualifications include a High School diploma and 3+ years of administrative experience, particularly in scheduling and Microsoft applications. The firm values strong communication skills and the ability to juggle multiple tasks efficiently.

Qualifications

• 3+ years of administrative experience supporting senior staff.
• Experience with travel planning and calendar coordination.
• High proficiency in Microsoft Office Suite.

Responsibilities

• Manage calendars and complex travel arrangements.
• Interact with internal and external customers.
• Process expense reports and invoices.

Skills

Administrative support

Organizational skills

Communication skills

Time management

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SalesForce

Microsoft Outlook

Job description

We are currently seeking a Administrative Assistant to support our Senior Staff & Mid-Management, all reporting into the senior Managing Director. This position will report to three managers

Use your administrative and organizational skills to provide general administrative support to the 3 managers. You will work closely with all three managers and senior staff plus interaction with internal and external customers. Contribute in a team of highly committed professionals whose organizational and communication skills ensure smooth travel planning, calendar coordination, meeting planning and other administrative business processes.

Key Responsibilities

• Manage calendars
• Plan complex travel
• Interact with internal and external customers
• Process expense reports and invoices
• Manage supplies and other indirect purchases
• Share information with other admin assistants

YOU MUST HAVE

• High School Diploma
• 3+ years of experience in an administrative capacity supporting Senior Staff with travel planning, calendar coordination
• 3+ years of experience working with Microsoft suite, including Word, Excel, PowerPoint, SalesForce and Outlook

WE VALUE

• Knowledge of SAP and SalesForce
• Ability to easily and effectively juggle many priorities and competing demands
• Individuals who are self-motivated and do things before being asked by others or forced to by events
• Ability to focus on important information and identify key details.
• Professional and courteous communication
• Strong organizational skills
• Excellent computer literacy in a variety of Microsoft and web based programs
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines