Director Admin Assistant — Calendar, Travel & Confidentiality

MSD; North Wales (Montgomery County); Hybrid; USD 64,000 - 100,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Other insurance

401(k) retirement plan

Paid holidays

Vacation

Sick days

Job summary

MSD is seeking an Associate II Administrative Assistant to provide comprehensive support to director-level managers at Headquarters. This role demands professionalism, discretion, and strong organizational skills to handle sensitive information and dynamic work environments.

Responsibilities include calendar management, meeting logistics, email governance, domestic travel planning, expense report processing (SAP/Concur/Ariba), onboarding, and cross-functional teamwork.

Qualifications

• High School diploma or equivalent required; additional office admin education a plus.
• Minimum 3 years of administrative experience in a corporate environment.

Responsibilities

• Calendar and Meeting Management: manage directors' calendars, schedule meetings, and resolve conflicts.
• Meeting logistics: organize logistics for meetings and prepare materials.
• Email management: oversee Outlook inbox, maintain distribution lists, respond to invites.
• Travel and expense management: arrange domestic travel, process expense reports in SAP, Concur, and Ariba.
• Onboarding and team management: facilitate onboarding and offboarding and manage resources.
• Confidentiality and professionalism: handle sensitive information with discretion and maintain policy compliance.
• Project management and adaptability: prioritize tasks and assist with ad-hoc projects.

Skills

Administrative Support

Data Entry

Email Management

Meeting Organization

Microsoft Office

Microsoft Outlook

Office Administration

Prioritization

Processing Expense Reports

Project Coordination

Project Management

Purchase Order Management

Travel Coordination

Vendor Management

SAP Ariba

Education

High School Diploma or equivalent

Office administration certification

Tools

Concur

Ariba

Job description

MSD is seeking an Associate II Administrative Assistant to provide comprehensive support to director-level managers at Headquarters. This role demands professionalism, discretion, and strong organizational skills to handle sensitive information and dynamic work environments.

Responsibilities include calendar management, meeting logistics, email governance, domestic travel planning, expense report processing (SAP/Concur/Ariba), onboarding, and cross-functional teamwork.