Hybrid Executive Admin Assistant II

MSD; Pennsylvania; Hybrid; USD 64,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement benefits

Paid holidays

Paid vacation

Sick days

Job summary

MSD in North Wales, PA seeks an Associate II Administrative Assistant to support director-level managers with calendar management, meeting logistics, and communications. You will handle travel planning and expense reporting using SAP, Concur, and Ariba, and assist with onboarding and confidential information handling.

This hybrid role requires strong MS Office skills, 3+ years of administrative experience, and a proactive, proactive approach to problem-solving in a corporate setting.

Qualifications

• High School Diploma or equivalent; additional education or certifications in office administration are a plus.
• Minimum of 3 years of administrative assistance or support experience in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with internal company systems.
• Proven experience in scheduling and coordinating complex domestic travel arrangements.
• Proficient in using SAP, Concur, and Ariba for processing expense reports and related tasks.
• Excellent written and verbal communication skills; ability to interact with executives and clients while maintaining confidentiality.

Responsibilities

• Calendar and Meeting Management: manage directors' calendars, schedule meetings, travel, and vacations; resolve conflicts.
• Meeting Logistics: organize logistics for large and small meetings with prepared materials.
• Email Management: oversee Outlook inbox, manage distribution lists, respond to invites promptly.
• Professional Correspondence: draft and edit communications on behalf of executives.
• Travel and Expense Management: arrange domestic travel, research options, book arrangements; process expense reports in SAP/Concur/Ariba.
• Onboarding and Team Management: support onboarding of new hires and offboarding activities, hardware and resources management.
• Confidentiality and Professionalism: handle sensitive information per policy; maintain high professional standards.
• Project Management and Adaptability: prioritize tasks and manage multiple deadlines; participate in ad-hoc projects.

Job description

MSD in North Wales, PA seeks an Associate II Administrative Assistant to support director-level managers with calendar management, meeting logistics, and communications. You will handle travel planning and expense reporting using SAP, Concur, and Ariba, and assist with onboarding and confidential information handling.

This hybrid role requires strong MS Office skills, 3+ years of administrative experience, and a proactive, proactive approach to problem-solving in a corporate setting.