Administrative Operations Specialist | AI-Driven Efficiency

MSD; Rahway (NJ); Hybrid; USD 68,000 - 107,000; Full time

Job summary

MSD is seeking an Associate II, Administrative Assistant to provide organizational and operational support in a fast-paced corporate environment. The role emphasizes calendar management, travel planning, and cross-functional collaboration while leveraging AI tools to optimize workflows.

The ideal candidate has 5+ years of administrative experience, strong MS Office, Teams, and SharePoint skills, and familiarity with SAP/Concur for expenses and reporting. Hybrid work arrangements are possible.

Qualifications

• High School Diploma or equivalent.
• 5+ years of administrative support experience in a corporate environment.
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, and SharePoint.
• Experience with SAP, Concur, and business reporting tools.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Discretion with confidential information.

Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, correspondence, and report preparation.
• Support recruiting activities, including interview scheduling, onboarding, and offboarding processes.
• Manage purchase orders, payment requests, expense reports, vendor setup, and reporting through SAP and Concur.
• Coordinate domestic and international travel arrangements, including visa and passport requirements.
• Plan and support meetings, events, and team engagement activities.
• Serve as a key liaison with internal stakeholders, leaders, vendors, and external partners.
• Support Teams, SharePoint, databases, and other digital collaboration platforms.
• Identify opportunities to streamline processes, improve operational efficiency, and enhance the employee experience.
• Explore and leverage emerging technologies, including AI-powered tools and automation solutions, to drive productivity and business impact.

Skills

Administrative Support

Calendar Management

Data Management

Email Management

Event Planning

Human Resource Management

International Travel Arrangements

Microsoft Office

Microsoft Teams

SharePoint

Processing Expense Reports

Project Coordination

SAP Concur

Education

High School Diploma or equivalent

Tools

SAP Concur

Microsoft Office Suite

Microsoft Teams

SharePoint

Job description

MSD is seeking an Associate II, Administrative Assistant to provide organizational and operational support in a fast-paced corporate environment. The role emphasizes calendar management, travel planning, and cross-functional collaboration while leveraging AI tools to optimize workflows.

The ideal candidate has 5+ years of administrative experience, strong MS Office, Teams, and SharePoint skills, and familiarity with SAP/Concur for expenses and reporting. Hybrid work arrangements are possible.