Executive Administrative Assistant — Scheduling & Records

BPA USA Bio-Med Appl of Pennsylvania; State College (Centre County); On-site; USD 35,000 - 55,000; Full time

Job summary

Fresenius Medical Care is seeking an experienced administrative professional to handle a broad range of secretarial duties. You will screen calls, manage calendars, file systems, and coordinate meetings while supporting multiple departments.

The role requires 1–2 years in administrative support and strong MS Office skills. You will interact with management and external customers, handle travel arrangements, and assist with various projects across locations.

Qualifications

• High School Diploma required; some specialized secretarial training preferred.
• Minimum 1–2 years of related experience in administrative support.
• Proficient with Microsoft Office, especially Word, Excel and PowerPoint.
• Knowledge of business vocabulary and strong organizational skills.

Responsibilities

• Provide broad secretarial and administrative support under supervision.
• Set up and maintain official department filing system, records and databases.
• Prepare memos, agendas, minutes and policy explanations.
• Process invoices, track budgets and expenses, and handle variances.
• Screen calls, schedule appointments, maintain calendar, and coordinate meetings.
• Arrange travel and complete expense reports; interface with management and external customers.
• Assist with projects and provide cross-department support as needed.

Skills

Administrative support

Telephone handling

Office etiquette

Analytical skills

Education

High School Diploma

Tools

Microsoft Office

Database programs

Job description

Fresenius Medical Care is seeking an experienced administrative professional to handle a broad range of secretarial duties. You will screen calls, manage calendars, file systems, and coordinate meetings while supporting multiple departments.

The role requires 1–2 years in administrative support and strong MS Office skills. You will interact with management and external customers, handle travel arrangements, and assist with various projects across locations.